Executive Administrative AssistantBaker Concrete Construction • Fort Lauderdale, FL, US

Executive Administrative Assistant

Baker Concrete Construction • Fort Lauderdale, FL, US

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Executive Administrative Assistant

The Executive Assistant to the CEO / President is to provide exceptional clerical and confidential / discreet administrative and personal support. Responsibilities go beyond the typical and include duties such as providing personal assistance to family members, attending functions with or in place of the CEO / President, and being available 24 / 7.

Roles and Responsibilities

The Executive Assistant will perform the following duties in a safe, productive, and effective manner :

Schedules appointments and events for CEO / President, both internal and external

Keeps master calendar of all company and key association events for reference

Coordinates all travel

Answers calls; responds to requests

Handles all confidential materials

Ensures proper filing of documents

Completes preliminary reviews of magazines, documents, etc. Highlights critical materials

Prioritizes reading materials and recommends distribution for other party review

Routes reading materials per DLB's directives and then follows-up with those to whom routed information was sent for feedback

Serves as "ghost-writer" for CEO / President, as needed

Manages projects as assigned

Tracks and submits CEO / President expenses

Attends CEO / President meetings and on occasion "fills-in" for CEO / President in his / her absence; prepares minutes from meetings and distributes to appropriate audience

Provides reminders and tickler systems to ensure CEO / President follows-through on commitments

Helps to identify things that are "front burner" and "back burner" items

Acts as liaison between CEO / President and co-workers

Provides administrative support to other executives on an as-needed basis

Participates in professional organizations and events as requested

Interfaces with Board of Directors

Attends Board meetings and maintains all documentation

Plans, coordinates, and attends off-site events for Board of Directors and Executive Leadership Group

Supports Board members as needed

Requirements

Bachelor's degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experience

Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPoint

The following competencies are needed to successfully perform this job :

Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulations

Ability to read and comprehend instructions, correspondence, and memos

Ability to prepare and write reports, business correspondence, and procedures

Ability to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workers

Ability to actively listen and appropriately respond to requests, complaints, inquiries, etc.

Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentages

Ability to work with people individually or in group settings

Ability to provide outstanding customer service and operate as a "concierge"

Confidential, trustworthy, honest, and loyal

Resourceful

Energetic; has a "drive"

Possesses a value system that is fair, firm, and consistent

Poised, professional, yet "down-to earth"

Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Ability to define problems, collect information, establish, and extract facts, and draw valid conclusions

Ability to prioritize and multi-task

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Baker is an EOE Disability / Veterans Employer.

Applicants with physical and / or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech@sharedservices.cc or calling 1-513-539-4000 and asking for HR.

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Executive Administrative Assistant • Fort Lauderdale, FL, US

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