Talent.com
Pinson Valley HS - Administrative Assistant - 187 Day
Pinson Valley HS - Administrative Assistant - 187 DayAlabama State Department of Education • Birmingham, AL, US
[error_messages.no_longer_accepting]
Pinson Valley HS - Administrative Assistant - 187 Day

Pinson Valley HS - Administrative Assistant - 187 Day

Alabama State Department of Education • Birmingham, AL, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Administrative Assistant

Supervisor : Principal or Director

Job Goals :

  • To perform assigned clerical duties efficiently and effectively.
  • To assist school faculty, staff, and other school system personnel in supporting student achievement and school operations.
  • To ensure the input and maintenance of accurate school information and data.

Minimum Qualifications :

  • High school diploma or equivalent.
  • Successful work experience in a comparable position.
  • Ability to meet the suitability criteria for employment and / or certification / licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
  • Broad knowledge of basic office procedures and functions, including electronic and manual filing, record keeping, purchasing and bookkeeping, word processing, and required reporting.
  • Proficiency in oral and written communication skills.
  • Ability to use technology to communicate, to manage data, and to produce / submit required reports, correspondence, and / or school information.
  • Physical Strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
  • Such alternatives to the above qualifications as the Board may require.

    • Performance Responsibilities and Essential Functions :

  • Demonstrate support for the school system, its vision, goals, and priorities.
  • Provides administrative support to the office coordinator, school administration, or other school district personnel as needed.
  • Enters data, organizes and retrieves files, prepares and submits reports, handles correspondence as assigned, and performs various clerical functions.
  • Operates word processing software, data entry software, and office computer applications.
  • Processes all aspects of student enrollment and student withdrawal, as required.
  • Assists parent / guardians in completing and submitting all required registration materials, as needed.
  • Assists school personnel / district personnel / administrators as needed with preparation for meetings, projects, visiting groups, delegations, or conferences.
  • Utilizes Technology in completing tasks.
  • Uses effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
  • Prioritizes tasks and performs assignments as directed with accuracy, attention to detail, and within established time frames.
  • Accurately maintains student records, including but not limited to, attendance records and transcripts, as required.
  • Timely prepares and distributes various reports, including but not limited to, student progress reports and report cards, attendance reports, etc.
  • Works with local school administration and central office staff in completing all local, state and federal requirements in a timely manner.
  • Models and maintains high ethical standards.
  • Participates in training programs offered to increase skill and proficiency related to assignment.
  • Maintains confidentiality regarding school / workplace matters in accordance with state and federal law.
  • Demonstrates initiative in identifying opportunities for improvement in areas of responsibility.
  • Responds to inquiries and requests in a timely and positive manner.
  • Properly uses and cares for equipment and material resources of the school system.
  • Adheres to and implements school system rules, administrative procedures, local Board policies, and state, federal, and local laws.
  • Reports to work in a punctual manner and attends work regularly.
  • Reports absences and takes leave in accordance with Board policies and procedures.
  • Demonstrates initiative, resourcefulness, and discretion in solving problems.
  • Understands how to access needed data and resources required to maintain efficient office functioning, solve problems, and respond to requests for information and assistance.
  • Promotes public and community support for the school and school system by performing job duties and interacting with students, parents, staff, and the public courteously and proactively.
  • Assumes direct responsibility for execution of basic office support functions in the absence of other office staff and discharges multiple functions in a compressed time frame ("multi tasking").
  • Performs other job-related duties as assigned by Supervisor(s).
    • [job_alerts.create_a_job]

    Administrative Assistant • Birmingham, AL, US

    [internal_linking.similar_jobs]
    Administrative Assistant

    Administrative Assistant

    Pine Acres Rehabilitation & Care Center • Birmingham, AL, United States
    [job_card.full_time]
    This role requires excellent computer skills with proficiency in Microsoft Office 365 with high proficiency in Excel.Must be organized and able to handle a busy office. Bookkeeping experience is a p...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    US Tech Solutions • Birmingham, AL, US
    [job_card.full_time]
    Experience managing calendars, inbox, and incoming calls.Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. Ability to manage calendar, travel, inbox, and i...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Behavioral Health Administrative Assistant

    Behavioral Health Administrative Assistant

    Cahaba Medical Care Foundation • Birmingham, AL, US
    [job_card.full_time]
    Makes arrangements for meeting and trainings, as needed.Provide quality customer service.Serves as the contact person for the Behavioral Health Department / SUD Program. Screen calls, emails, and othe...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Part-Time Administrative Assistant Focus Group Panelist

    Part-Time Administrative Assistant Focus Group Panelist

    Apex Focus Group Inc. • Hoover, AL, United States
    [job_card.full_time] +1
    Our company is looking for individuals to participate in paid focus groups, clinical trials, and phone interviews.You have the option to participate online or in-person from the comfort of your hom...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    1099 / W-9 PROJECT SPECIALIST (Contract)

    1099 / W-9 PROJECT SPECIALIST (Contract)

    PANGEATWO • Birmingham, Alabama, United States
    [job_card.full_time]
    W-9 PROJECT SPECIALIST (Contract) .We are seeking a highly detail-oriented contractor with strong knowledge of 1099s and W-2s to support a project focused on year-end compliance and documentation.R...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Administrative Asst 3 (Birmingham)

    Administrative Asst 3 (Birmingham)

    JSG (Johnson Service Group, Inc.) • Birmingham, AL, United States
    [job_card.full_time]
    Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant fill a contactassignment in Birmingham, ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    HR Administrative Assistant

    HR Administrative Assistant

    Staffmark Group • Birmingham, AL, United States
    [job_card.full_time]
    After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Pl...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Project Manager Assistant / Administrative Assistant

    Project Manager Assistant / Administrative Assistant

    WEAVER LLC • Birmingham, Alabama, United States
    [job_card.full_time]
    WEAVER LLC is a leading natural gas transmission pipeline construction company committed to integrity, safety, and excellence. We foster a family-oriented culture and value teamwork, reliability, an...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Paul Davis of Birmingham, AL • Birmingham, AL, United States
    [job_card.full_time]
    Position : Administrative Assistant.What does an Administrative Assistant with Paul Davis do?.Fields calls from customers and team members and builds rapport. Oversees office administrative operation...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    IICRC • Birmingham, AL, US
    [job_card.full_time]
    An Administrative Assistant with Paul Davis : .Fields calls from customers and team members and builds rapport.Oversees office administrative operations. Helps keep job notes up to date.Helps with job...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Executive Administrative Assistant

    Executive Administrative Assistant

    Childcare Resources • Birmingham, AL, US
    [job_card.full_time]
    Birmingham, Alabama based non-profit organization whose mission is to make quality care and education of children happen by providing information, education, and assistance to families, providers o...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    BizTek People • Birmingham, AL, US
    [job_card.temporary]
    BizTek People is in search of an experienced Administrative Assistant for our client in NYC! This is a 3-month contract role with a high possibility of extension based on performance!.Location : Rem...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant, Remote, 3K - 3.5K, Growth Opportunities

    Administrative Assistant, Remote, 3K - 3.5K, Growth Opportunities

    Keller Executive Search • Birmingham, AL, US
    [filters.remote]
    [job_card.full_time]
    This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Sear...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Apex Systems • Birmingham, AL, United States
    [job_card.full_time]
    We're seeking a seasoned professional with 11+ years of experience to provide expert-level administrative support and leadership. This role is pivotal in ensuring smooth operations and driving organ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Senior Administrative Assistant

    Senior Administrative Assistant

    4P Consulting Inc. • Birmingham, AL, US
    [job_card.full_time]
    Administrative Assistant to provide comprehensive administrative and office support to multiple professionals, including managers, managing directors, and partners. The ideal candidate will have a m...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Smart Care Equipment Solutions • Pelham, AL, United States
    [job_card.full_time]
    Administrative Assistant / Office Administrator (HVAC Company).We are seeking a detail-oriented and highly organized Administrative Assistant / Office Administrator to support the daily operations of...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Asst 3 4P / 271

    Administrative Asst 3 4P / 271

    4P Consulting Inc • Vestavia Hills, AL, United States
    [job_card.part_time]
    Administrative Assistant - (Part-Time).We are seeking a proactive and detail-oriented.Strategic Initiatives & Events team. This role involves managing a variety of administrative and logistical func...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Seneca Resources • Birmingham, AL, US
    [job_card.temporary]
    We are seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to our team. This role is essential to ensuring smooth office operations, efficient commu...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]