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Pinson Valley HS - Administrative Assistant - 187 Day
Pinson Valley HS - Administrative Assistant - 187 DayAlabama State Department of Education • Birmingham, AL, US
Pinson Valley HS - Administrative Assistant - 187 Day

Pinson Valley HS - Administrative Assistant - 187 Day

Alabama State Department of Education • Birmingham, AL, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Administrative Assistant

Supervisor : Principal or Director

Job Goals :

  • To perform assigned clerical duties efficiently and effectively.
  • To assist school faculty, staff, and other school system personnel in supporting student achievement and school operations.
  • To ensure the input and maintenance of accurate school information and data.

Minimum Qualifications :

  • High school diploma or equivalent.
  • Successful work experience in a comparable position.
  • Ability to meet the suitability criteria for employment and / or certification / licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
  • Broad knowledge of basic office procedures and functions, including electronic and manual filing, record keeping, purchasing and bookkeeping, word processing, and required reporting.
  • Proficiency in oral and written communication skills.
  • Ability to use technology to communicate, to manage data, and to produce / submit required reports, correspondence, and / or school information.
  • Physical Strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
  • Such alternatives to the above qualifications as the Board may require.

    • Performance Responsibilities and Essential Functions :

  • Demonstrate support for the school system, its vision, goals, and priorities.
  • Provides administrative support to the office coordinator, school administration, or other school district personnel as needed.
  • Enters data, organizes and retrieves files, prepares and submits reports, handles correspondence as assigned, and performs various clerical functions.
  • Operates word processing software, data entry software, and office computer applications.
  • Processes all aspects of student enrollment and student withdrawal, as required.
  • Assists parent / guardians in completing and submitting all required registration materials, as needed.
  • Assists school personnel / district personnel / administrators as needed with preparation for meetings, projects, visiting groups, delegations, or conferences.
  • Utilizes Technology in completing tasks.
  • Uses effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
  • Prioritizes tasks and performs assignments as directed with accuracy, attention to detail, and within established time frames.
  • Accurately maintains student records, including but not limited to, attendance records and transcripts, as required.
  • Timely prepares and distributes various reports, including but not limited to, student progress reports and report cards, attendance reports, etc.
  • Works with local school administration and central office staff in completing all local, state and federal requirements in a timely manner.
  • Models and maintains high ethical standards.
  • Participates in training programs offered to increase skill and proficiency related to assignment.
  • Maintains confidentiality regarding school / workplace matters in accordance with state and federal law.
  • Demonstrates initiative in identifying opportunities for improvement in areas of responsibility.
  • Responds to inquiries and requests in a timely and positive manner.
  • Properly uses and cares for equipment and material resources of the school system.
  • Adheres to and implements school system rules, administrative procedures, local Board policies, and state, federal, and local laws.
  • Reports to work in a punctual manner and attends work regularly.
  • Reports absences and takes leave in accordance with Board policies and procedures.
  • Demonstrates initiative, resourcefulness, and discretion in solving problems.
  • Understands how to access needed data and resources required to maintain efficient office functioning, solve problems, and respond to requests for information and assistance.
  • Promotes public and community support for the school and school system by performing job duties and interacting with students, parents, staff, and the public courteously and proactively.
  • Assumes direct responsibility for execution of basic office support functions in the absence of other office staff and discharges multiple functions in a compressed time frame ("multi tasking").
  • Performs other job-related duties as assigned by Supervisor(s).
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