Event Senior Coordinator/Specialist

Description

What are the core responsibilities for the role?

• Manage annual conference budget and evaluate participation opportunities
• Process and review conference attendance requests based on established criteria
• Track spending and ROI across multiple events and attendees
• Coordinate with finance for budget tracking and expense reconciliation
• Create pre-conference strategies with employees to identify key potential clients
• Provide and coordinate on-site marketing support during major conferences to facilitate client meetings
• Coach employees on effective networking and relationship-building techniques
• Coordinate meeting schedules and follow-ups between team and potential clients
• Implement systematic lead tracking and client engagement processes
• Maintain a comprehensive database of client interactions and opportunities
• Partner with marketing team to develop new event collateral and booth materials
• Coordinate and track requests, production, and delivery of collateral and booth materials
• Ensure brand consistency across all conference materials and presentations
• Partner with marketing team to create social media campaigns for pre-, during, and post-conference engagement
• Coordinate content creation to highlight employee speaking engagements
• Generate and share conference insights for company social media channels
• Assist in coordinating event sponsorship responsibilities
• Track and analyze conference ROI and outcomes
• Implement post-conference reporting system for lead follow-up
• Work with employees to develop personalized follow-up strategies
• Create and maintain database of conference insights and business opportunities
• Monitor conversion rates from conference interactions to client relationships

Qualifications, Skills, and Competencies:

• 5 years of experience in business development, event management, or related field
• Proven track record of building and nurturing client relationships
• Strong financial acumen and experience managing complex budgets
• Experience collaborating with marketing teams on campaign development
• Outstanding written and verbal communication skills
• Excellent project management and organizational abilities
• Strong interpersonal and networking skills
• Demonstrated success in converting conference connections into business relationships
• Background in content creation or marketing communications
• Knowledge of major AEC industry conferences and events
• Experience with CRM systems and social media management tools
• Familiarity with digital marketing analytics

Why would a candidate want this job?

• Medical, dental, vision, life, and disability insurance
• Generous paid time off
• 401(k): 50% match of contribution up to 6%
• Professional development opportunities including in-house training
• Paid professional organization membership and professional licensure