Office Manager ChipStack.ai (San Jose Office)

Job Description

Job Description

Job Opening : Office Manager — ChipStack.ai (San Jose Office)

Location : San Jose, CA

Job Type : Full-Time | On-site

Experience Level : Mid-Level

About ChipStack

ChipStack.ai is an AI-native EDA startup transforming how semiconductor chips are designed and verified. Our mission is to empower chip designers and verification engineers with LLM-based co-pilots that dramatically accelerate the hardware development lifecycle. Backed by top-tier investors (Khosla, Cerberus, Clear Ventures), and led by industry veterans from Google, Qualcomm, and Nvidia, we’re building a new generation of tools for the chip industry.

We are a fast-growing team of engineers, ML scientists, and hardware experts—with offices in San Jose and Seattle—and are now looking for an Office Manager to help keep our team running smoothly in San Jose.

What You’ll Do

As Office Manager, you’ll be the heart of our San Jose workspace—making sure everything runs efficiently and everyone feels supported. Your responsibilities will include :

Office Operations : Oversee day-to-day office activities, manage supplies, vendors, mail / deliveries, and facility needs.

Event Coordination : Organize team lunches, offsites, meetups, and other company events.

HR & Onboarding Support : Assist with onboarding new hires, welcoming guests, and creating a great first impression.

Administrative Support : Help with scheduling, travel booking, expense reports, and coordination across teams.

Culture & People : Foster a positive and productive work environment. Be the go-to person for team questions and support.

Vendor & Facilities Management : Coordinate with property managers, cleaning crews, and other service providers.

What We’re Looking For

Proven experience in office management or administrative roles (startups a plus!)

Highly organized, proactive, and detail-oriented

Strong communication and interpersonal skills

Comfortable wearing many hats and juggling multiple tasks

Passionate about creating a great workplace culture

Familiarity with tools like Google Workspace, Slack, Notion, and expense platforms (e.g. Brex or Ramp) is a bonus

Perks & Benefits

Competitive compensation and equity

Full health, dental, and vision coverage

Generous PTO and sick leave

Opportunity to work alongside a world-class team

Impactful role at a high-growth, mission-driven startup

Weekly lunches, team outings, and offsites