Associate Director

Title : Associate Director

Location : Bronzeville, Chicago, IL

Schedule : There are two positions available. The scheduled shifts are 8 : 00am–4 : 30pm and 4 : 00pm–12 : 30am.

Summary :

Join our team as the driving force behind the management and coordination of our Youth and Residential Services' facilities and drop-in center! As the Associate Director, you will lead the way in ensuring safety, emergency preparedness, and risk management. Your individual impact will be measured through the achievement of annual Success Objectives, giving you the opportunity to make a real difference in our programs. If you are a proactive leader with a passion for youth welfare, we invite you to be a part of our team!

Why Join Us :

Make a Difference : Be a part of an organization that is deeply committed to creating positive change in the lives of individuals and communities. Professional Growth : Take on a leadership role where you can develop and implement asset management systems, supervise a dedicated team, and contribute to ongoing education initiatives.Comprehensive Benefits : Enjoy a range of benefits, including medical, dental, vision insurance, 401(k) match, paid maternity and paternity leave, commuter benefits, student loan assistance, and more.Our Benefits :

Medical insurance. BCBS PPO, EPO, and HSA Plans   Dental insurance.    Vision insurance.    401(k) 3% Employer Contribution.    Paid maternity leave.    Paid paternity leave.    Commuter benefits.  Professional Development Assistance.  Disability insurance    FSA Spending Account   Life Insurance   Employee Assistance Program   Special Vendor Discounted Offerings on Travel, Amusement Parks, etc. Essential Functions :

Duties & Responsibilities

Delegates work assignments to administrative staff in accord with established policies / procedures and oversees the performance and implementation of those assignments.Develops, implements and monitors appropriate procedures for administrative efficiency, and ensures quality in their execution.Participates in budgeting activities to include annual planning and revising and oversight of expenditures throughout the year.Serves as one of the primary approvers for expenditures within the program and acts on behalf of the Program Director when reviewing and approving expenditures.Partners with the central finance department on financial matters, representing the program and serving as a point of contact for the finance department.Audits and analyzes information related to key operational functions such as inventory, petty cash management and spending down budgets, identifies trends and prepares regular reports.Manages division’s stock of inventory and inventory database including ensuring accuracy of data, governing distribution, reordering stock in a timely manner, and generating regular reports.Provides in-service training on key operational functions for managers and direct service staff as necessary.Accompanies and assists the Program Director at meetings and on travel, and as otherwise required.Assists the senior leadership team as needed.Serves as a point person for contractors and other third parties in the areas of purchasing and maintenance, among others.Participates in interviewing, hiring, discipline, termination and other relevant employment transactions.Prepares performance evaluations for assigned staff.Provides training to assigned staff in appropriate facets of the position and conducts training sessions, as requested.Ensures the implementation of organization, division and program policies and procedures.Participates in meetings and other meetings, as required.Initiates requests for regular supervision and interim evaluation and goal setting.Participates in the development of long-range plans, service delivery model and other significant strategies and / or systems.Assumes responsibility for the accuracy, substance and timeliness of reports, projects, schedules and other relevant work products.Sets goals and deadlines for the administrative department.Coordinates resolution of basic physical plant and / or equipment issues.Maintains an appropriate professional demeanor toward co-workers, visitors, clients, supervisors and all others.Assumes an appropriate role in other program tasks or projects.Responds to on-call crisis situations 24 hours a day / 7 days a week and is responsible for carrying an agency-issued communication device / smart phone.Adheres to professional standards as outlined by Heartland Alliance, and other appropriate professional associations, and private funding sources.Assists in the development of organizational plans / policies related to professional standards and initiates requests for assistance or guidance from the senior leadership team to address new issues or complex concepts affecting adherence to professional standards.Other duties as assigned.

Supervisory Responsibilities :

Program Managers

Education and Experience :

Bachelor's degree from an accredited institution of higher learning required.Three years’ experience in staff supervision, and five years’ experience working with youth, with two of those years being with youth in a residential or inpatient setting.

Knowledge / Skills / Abilities (K / S / A) :

Demonstrated ability to handle confidential and sensitive information possessing skills to handle situations in a professional and diplomatic manner.A high degree of collaboration and emotional intelligence, self-motivation, and analytical ability.Demonstrated ability to influence, lead and manage projects in a heavily matrixed environment.Excellent communication skills. Strong networker, convener, relationship builder and communicator with experience collaborating with diverse work teams and stakeholders.Proficiency in Microsoft Office, Internet Explorer, Outlook / Exchange; Windows operating systems; and other software routinely used by Heartland Alliance.Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Ability to work independently and remain self-motivated with minimal direct supervision.Strategic thought partnership and consultancy skills.Multi-language knowledge and / or ability.

Work Arrangement :

This role is not eligible for remote work. All hours will be worked in person. This position has an active presence at all assigned programs on a rotating basis.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.Each program site operates on a 24 / 7 basis, 365 days per year. To meet both the needs of our participants and contractual obligations, employees are required to be flexible in regards to scheduling and work location.Program sites are located throughout the Chicago area, including the North and South sides of Chicago, as well as the suburbs. Employees may be required to report to any one of our locations on a temporary or permanent basis.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear.The employee is regularly required to sit, stand and walk.The employee must be able to stoop, kneel and / or crawl.The employee is regularly required to use hands to key, handle, or feel and reach with hands and arms.The employee must occasionally lift and / or move up to 25 pounds.The employee must have unrestricted ability to provide physical restraint.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Equal Opportunity Employer Statement

HHCS is an Equal Employment Opportunity employer. Employment decisions are based on merit, qualifications, and business needs. HHCS is committed to providing a work environment that is free from discrimination and harassment. Consistent with applicable federal, state, and local laws, HHCS prohibits discrimination or harassment against any employee or applicant on the basis of race, color, religion, creed, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, citizenship, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by law. This policy applies to all employment practices, including recruitment, hiring, promotion, compensation, benefits, training, discipline, and termination. HHCS also provides reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, as required by law.

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