Administrative Assistant (Sample Management)

This is an excellent position for those who wish to seek a permanent position with potential for growth, learning, and development in a niche third-party laboratory industry. ARL is looking for a highly motivated, meticulous, and tech savvy team player with excellent communication and organizational skills to join our amazing Sample Management Team. The ability to multitask in a fast-paced environment and stay cool under pressure are an absolute requirement. As an Administrative Assistant / Specialist for Sample Receiving , you will receive, process, and prepare samples submitted for laboratory analyses to be delivered to the appropriate testing department. A background in a scientific field is a plus, but a great personality, positive attitude, and ability to work and communicate well with others are a must. Data entry, basic math, interpretive, and analytical skills are required. ARL's Sample Management Team must demonstrate excellent customer service and professionalism.

Job Responsibilities

Essential duties and responsibilities include, but are not limited to, the following :

• Log samples to assigned log number, and track samples received in ARL's laboratory information systems
• Label and distribute samples to appropriate laboratory departments
• Verify receipt of samples against Chain of Custody (COC) / Sample Submission Forms (SSF), ensuring accuracy, completeness, and correctness
• Determine the priority level and appropriate testing procedures of samples following Sample Submissions forms submitted
• Pick up and deliver samples, in addition to customer service
• Perform splits and composites following laboratory and quality protocols
• Process sample retention, and dispose samples and waste related to sample management
• Process incoming and outgoing shipments and mail
• Answer phone calls and process emails related to Sample Management
• Read, understand, and follow applicable Standard Operating Procedure, including quality and safety procedures
• Work closely with Partnerships Team to process samples and resolve concerns
• Report to Sample Management and Receiving Lead and Manager
• Clean and organize department work space daily to promote clean, sanitary, and safe work
• Conduct all client and team interactions in an appropriate and professional manner
• Complete all sample Management tasks abs other projects assigned by leadership

Expectations and Requirements

Education

Compensation commensurates with experience.