Accounts Payable Technician

Accounts Payable Technician

Agency : 405 DEPARTMENT OF LABOR

Supervisory Organization : Department of LaborFinance / Human Resources

Job Type : Full time

Compensation : $45,000.00 - $48,000.00 annual

Job Description

Basic Purpose

Positions in this job family are assigned responsibility for performing paraprofessional technical work involving the maintenance and reporting of financial accounting data. This includes maintenance of appropriate accounts, ledgers, journals, registers, and other financial records, reconciliation of various financial statements and documents, processing of various transactions for payment of invoices or expense vouchers, maintenance and processing of payroll data, and the preparation of routine or standard reports concerning financial operations and data.

Typical Functions

Prepare invoices for payment. Prepare mandatory allocation spreadsheets in Excel for each invoice. Assign expenditures to the appropriate accounts, verify availability of funds per Budget Reports. Represent the agency as the point of contact for external vendors regarding Accounts Payable.

Work with division personnel on their support needs, including various state-wide contracts, statewide vendors, and OMES-provided services, etc.

Assist the CFO and Grants Processing Accountant monthly with the expense data necessary for grant reconciliations.

Coordinate with the CFO to close out Purchase Orders upon the posting of final payments.

Maintain AP files (paper and electronic, AP Access database).

Prepare all AP reports requested by the CFO.

Prepare travel claims for payment.

Responsible for auditing in-state and out-of-state travel requests for accuracy and compliance with State guidelines.

Coordinate with the CPO to review existing contracts / billing, verify the accuracy of various invoice data, contracts, and details, and recommend the changes to realize cost savings and efficiencies for the agency.

Maintain the hard copies of the agency procurement files to ensure compliance with State auditing policies and procedures.

Assist in other projects as assigned by CFO.

ODOL Fleet duties- manage Pikepass and OMES Fleet Management billing. Report on adversities to CFO. Manage the fleet data file excel spreadsheets.

Perform the scope of State P-Card holder responsibilities as assigned by CFO, ensuring all transactions comply with State and organizational P-Card and Purchasing policies and procedures.

Time and Attendance : Accurate Time Tracking : track and record work hours, ensuring accuracy and compliance with agency policies and procedures. Submit time records promptly, adhering to established deadlines and requirements. Properly record and request leave, ensuring all absences are documented and approved in advance where applicable. Take full responsibility for the accurate and honest reporting of work hours and leave, demonstrating reliability and integrity.

Perform the scope of work utilizing safe work practices and procedures in accordance with State (PEOSH) and Federal OSHA, and ODOL safety and health standards and policy.

Model safe behavior and abide by work practices. Recognize when personal protective equipment is necessary and how to correctly use the appropriate PPE.

Level Descriptor

This is the leadership level of this job family where employees are assigned responsibility for the supervision of other employees in performing technical accounting work. This will include responsibility for assigning, reviewing and checking the work of others and may also include responsibility for evaluating performance, approving leave, initiating disciplinary actions and other administrative tasks.

Education and Experience

Education and Experience required at this level consists of one year of clerical, bookkeeping, or technical accounting experience plus three years of experience in performing technical accounting work; or an equivalent combination of education and experience, substituting completion of six semester hours in accounting or bookkeeping at an accredited college or university for each six months of the required experience; or the completion of a vocational training course in accounting for the one year only of the required clerical, bookkeeping or technical accounting experience.

Knowledge, Skills, Abilities and Competencies

Knowledge Skills and Abilities required to perform work at this level include knowledge of accounting procedures and terminology, of business arithmetic, of modern office methods and procedures, and of supervisory principles and practices. Ability is required in the use of office equipment such as calculators, personal computers or computer keyboards, and copiers; in the maintenance and reporting of financial accounting data; to work independently and perform a wide range of technical accounting functions; and to supervise the work of others.

Special Requirements

Some agencies may have determined positions in this job family to be safety sensitive as defined by?63 O.S.

427.8.

Additional Job Description

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.