Human Resources Specialist

Human Resources Staff Support

Under general supervision, provides staff support and administrative assistance to the Human Resources Officer by coordinating office and administrative activities. This is a singular tiered position that reports directly to the Human Resources Officer.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Schedules interviews, creates interview packets, and assists with the interviewing and screening process of applicants as requested by Department Heads and Managers.
• Coordinates new hire recruitment advertisements for hard to fill positions.
• Posts new City of Safford vacancies on the COS website, Indeed, AZ League of Cities & Towns site, with the DES office, Facebook, LinkedIn and veterans websites. Posts internal and departmental vacancies.
• Completes Human Resources supply ordering as requested by other Human Resources team members.
• Completes Human Resources check requests for invoices as requested by other Human Resources team members.
• Maintains electronic personnel files. Maintains other files when needed (electronic and hard copy), with current and easy to retrieve information.
• Completes various surveys, employment verifications, new hire references and other requested reports.
• Maintains the City's safety data sheet management system.
• Prepares the annual training plans in Vector Solutions Safe Personnel system and sends management reminders.
• Runs longevity reports and creates longevity certificates.
• Updates job descriptions as requested by management.
• Updates the organizational chart every 6 months.
• Serves on the Employee Appreciation Committee.
• Acts as the City's wellness representative for all RAGHT wellness needs.
• Assists the HR Officer and HR Analyst as needed with annual significant / large projects.
• Coordinates the random drug testing of safety sensitive employees.
• Tracks and processes employee probationary and annual evaluations.
• Tracks certification and license renewals and expirations.
• Processes unemployment claim requests.
• Processes education reimbursement requests.
• Produces and publishes the monthly employee HR newsletter.
• Administers language skill testing as requested.
• Will continually train to provide backup assistance for the HR Analyst.
• Processes public records requests.
• Answers the telephone, greets visitors to the department and provides appropriate information and assistance.
• Keeps SOPs in the Human Resources Notebook current, thorough and easily understandable for other HR team members interpretation.
• Performs other related duties as assigned.