Accounts Payable Manager

We are a dynamic, mission-driven litigation firm located in Los Angeles, California, committed to advocating for consumers’ rights and pursuing justice under California law. Our firm is known for its strategic litigation, collaborative team culture, and commitment to the professional development of our attorneys.

Accounts Payable Manager

Position Summary

The Accounts Payable Manager is responsible for overseeing all aspects of the firm’s accounts payable function, ensuring accurate, timely, and compliant processing of vendor payments and expense reimbursements. This role manages vendor relationships, supervises AP processes and staff (if applicable), and works closely with firm leadership to maintain strong financial controls and efficient workflows.

Key Responsibilities

Accounts Payable Operations

• Oversee the end-to-end accounts payable process, including invoice intake, coding, approval routing, and payment processing
• Ensure all vendor invoices are reviewed for accuracy, proper authorization, and compliance with firm policies
• Manage payment cycles (checks, ACH, wires, credit cards) to ensure timely and accurate disbursements
• Monitor accounts payable aging and resolve past-due or disputed items proactively
• Maintain strong internal controls to prevent errors, duplicate payments, or fraud

Vendor Management

• Manage vendor onboarding and maintenance, including W-9 collection and vendor record accuracy
• Serve as the primary point of contact for vendor inquiries and issue resolution
• Track and maintain vendor contracts, service agreements, and recurring subscriptions
• Reconcile vendor statements and investigate discrepancies
• Assist with 1099 preparation and year-end vendor reporting

Accounting & Reconciliation

• Ensure proper expense coding to general ledger accounts and cost centers
• Reconcile accounts payable subledger to the general ledger monthly
• Support month-end and year-end close activities related to accounts payable
• Coordinate with the firm’s accounting team and external CPA during audits and financial reviews

Process Improvement & Leadership

• Develop, document, and enforce AP policies and procedures
• Identify opportunities to improve efficiency through automation, workflow improvements, and system enhancements
• Train and supervise AP staff, if applicable, including workload management and performance oversight
• Collaborate with department leaders to support budgeting and expense management

Requirements

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (preferred)
• 5+ years of accounts payable experience, with prior supervisory or managerial experience preferred
• Experience in a law firm or professional services environment strongly preferred
• Strong knowledge of AP best practices, internal controls, and 1099 reporting requirements
• Proficiency with accounting systems and AP software (e.g., QuickBooks, NetSuite, SAP, or similar)
• High attention to detail, strong organizational skills, and ability to manage multiple deadlines
• Excellent communication and vendor-management skills

Benefits

We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including:

• 401(k) with Employer Match – Plan for your future with confidence and company support.
• Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy.
• Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events.
• Paid Parking – Convenient and covered, so you can focus on your day.
• Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters.
• Employee Referral Program – Earn rewards for introducing talented individuals to our team.
• Employee Assistance Program (EAP) – Confidential resources for personal and professional support.
• Employee Discount Program – Access to exclusive savings on a variety of products and services.
• Salary: $90,000-$120,000