CEI Record Keeper - Transportation

At Whitman, Requardt & Associates, LLP  (WRA), we are "People Focused and Project Driven". We have been in business for 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!

WRA is seeking the very best and most talented to join our team of approximately 250 Construction Management & Inspection Staff and over 1,000 total professionals - help us take on today’s challenges, develop vision solutions, innovate, design, and build the multi-modal infrastructure that transforms the world’s future mobility, safety, and environmental needs!

We are looking for a qualified Record Keeper who will serve as a key member within our growing TxDOT CEI team, responsible for the comprehensive management and control of all project documentation from project initiation through closeout. This position ensures compliance with TxDOT, corporate, and client standards while maintaining accuracy, accessibility, and organization of project records.

Responsibilities :

• Manage and maintain all project documentation throughout the construction lifecycle, from initiation to closeout.
• Review and authorize Daily Work Report (DWR) payments in SiteManager.
• Review payrolls in LCPTracker to ensure compliance with TxDOT Construction Contract Manual (CCM) requirements.
• Monitor Diversity Management System (DMS) records for compliance with the TxDOT Historically Underutilized Business (HUB) and Disadvantaged Business Enterprise (DBE) program.
• Define standards and workflows for document management and lead the collection, authorization, publication, storage, retrieval, and retention of documents.
• Establish (within corporate or client guidelines) the document control strategy, systems, and procedures, including authoring, approval, publishing, version control, and archiving of all project-related documentation.
• Maintain the master electronic project files and ensure proper version control and access management.
• Prepare records for inactive storage in accordance with the approved Records Retention Schedule; copy and scan documents as needed for distribution and archiving.
• Manage and audit document control processes and systems to ensure proper control and availability of documentation to authorized personnel.
• Provide training and support to project staff on document control procedures, record retention policies, and project management systems.
• Review new and revised documentation for suitability and conformance to WRA and TxDOT standards.
• Perform and support quality reviews and audits related to document control procedures.
• This position requires a regular on-site presence in the field office to collaborate closely with project personnel and TxDOT representatives.

Requirements :

Physical Requirements (Essential Functions) :

This position requires the ability to perform a variety of physical tasks in the field as part of the essential job functions. Duties may include :

The work environment may include exposure to a range of environmental conditions, including high and low temperatures, precipitation, and other outdoor elements. Work may also be performed in noisy conditions or confined / enclosed spaces.

Benefits :

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer :

WRA is an equal opportunity / affirmative action employer and complies with all applicable anti-discrimination laws.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

Position # : 2857