Office Assistant, Upward Bound

Office Assistant, Upward Bound

Provides a full range of secretarial and scheduling support to both the supervisor and department.

Essential Functions :

• Provides a full range of secretarial and scheduling support
• Establishes and maintains computerized records and student folders of all participants served by the Program
• Maintains accurate and up-to-date records of program participants, academic progress, and related APR data
• Assists in procuring office and program supplies and equipment
• Assists in monitoring expenditures and compiling information for budget preparation
• Prepares all program correspondence, handles details, and makes arrangements for all program activities
• Monitors student attendance and tracks student participation in preparation for stipend distribution
• Maintains federal-mandated paperwork for the department, as well as required college documents
• Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review, or refers as appropriate
• Coordinates and arranges scheduled meetings, makes appointments, prepares agendas, reserves, and prepares facilities
• May manage supervisor's calendar and schedule his / her appointments
• Arranges programs, events, or conferences at other venues by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budgets
• Composes and prepares both routine and confidential correspondence, letters, memos, forms, reports, and other documents
• May prepare records, agendas, notices, and minutes
• Provides clerical support to the Upward Bound Math / Science staff
• Attends meetings, conferences, and school events, as needed
• Arranges travel plans and itineraries and compiles documents for travel-related activities
• May provide functional supervision to work-study students, and student assistants as needed
• Performs other duties as assigned

Required Qualifications :

Education and Experience / Training :

Knowledge, Skills and Abilities :

Competencies :

Critical Competencies :

Very Important Competencies :

Important Competencies :

Physical Demands / Working Conditions :

Special Note : Non-Bargaining Full-time Position : Target Starting Salary Range : $34,000 to $39,000

If hired, you must reside in the state of Ohio and be within commuting distance of this work location / campus to respond to onsite work demands upon the employment start date and throughout the duration of your employment with the College.

Special Instructions to Applicants : During the application process, you may be required to attach a cover letter and / or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Equal Opportunity Statement : Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified workforce. Cuyahoga Community College is an equal employment / educational opportunity institution.