Events and Hospitality Coordinator

Metro Atlanta's No. 1 residential real estate firm is seeking a highly organized and service-oriented Events and Hospitality Coordinator to join our Atlanta-based real estate team. The Hospitality Coordinator plays a key role in creating exceptional experiences across our firm's offices and events. This role blends event execution, logistics management and high-level service coordination, ensuring every internal and client-facing engagement reflects our brand's excellence. The position requires precision, confidence and proactive decision-making in a fast-paced, professional setting.

This role partners directly with the Executive Assistant to the President and CEO as well as senior leadership to execute firm-wide experiences and initiatives. The position is highly visible and integral to maintaining the company's brand standard of excellence.

This position may require occasional travel between our Atlanta-area offices to support events and on-site coordination.

Schedule : Monday – Friday 8 : 00 a.m. – 5 : 00 p.m., occasional evening or off-site event support is expected.

Salary : Commensurate with experience

Key Responsibilities :

Event Coordination & Hospitality Management

Assist EA in planning, organizing, and executing company-wide events (on-site and off-site).

Manage catering and hospitality needs for meetings and events (excluding sales meetings).

Prepare event proposals with multiple options based on budget and event type; oversee all logistics and confirmations.

Serve as the main point of contact for vendors and service providers to ensure smooth event execution.

Process event-related billing accurately and on time, following internal accounting procedures.

Travel & Logistics Support

Assist managers with travel arrangements (flights, hotels, transportation) per EA guidance and company policy.

Coordinate all travel logistics and ensure smooth communication with service providers.

Administrative & Marketing Support

Create and manage Typeform questionnaires for event planning and feedback.

Design and send event invitations via Paperless Post, OTTO texts, and ActivePipe.

Track RSVPs and maintain accurate event data.

Provide cross-departmental administrative support for hospitality and marketing initiatives.

Support marketing communications, including setting up Egnyte folders and submitting design requests.

Technology & Meeting Space Support

Coordinate with IT for meeting setup with AV, presentations, and music for events.

Partner with front desk coordinators to ensure smooth event execution, managing troubleshooting when necessary.

Vendor & Front Desk Coordination

Maintain clear communication with vendors and front desk teams for setup, delivery, and event execution.

Provide detailed event instructions and timelines to ensure seamless operations.

Seasonal & Special Projects

Organize and manage annual programs such as Adopt-a-Family and holiday card mailings.

Coordinate birthday and holiday cards from leadership and managers as requested.

Required Qualifications :

A minimum of two years of experience in hospitality, event coordination, or office management.

Strong organizational, multitasking, and time-management skills.

Excellent verbal and written communication.

Proficient in Google Suite, Paperless Post, Typeform, and event coordination tools.

Detail-oriented and proactive, with a high level of professionalism.

Self-sufficient and accountable, yet comfortable working under direction.

Flexible, adaptable, and thrives in a fast-paced environment.

Preferred Qualifications :

Corporate or real estate industry experience.

Basic understanding of AV setups and meeting technology a plus.