Executive AssistantSigma Systems, Inc. • Boston, Massachusetts, United States
Executive Assistant
Sigma Systems, Inc. • Boston, Massachusetts, United States
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
- [filters_job_card.quick_apply]
[job_card.job_description]Schedule meetings and calls; tracks responses; coordinates audio-visual and technology requirements, orders catering services, etc., as needed. Prepares information packages for meetings, and distributes. Takes and prepares minutes of meetings, as required. Ensures that minutes and other written documents are accurate and professional. Schedules travel Track of correspondences Track professional licenses, memberships, etc. Manage conference room booking for department conference rooms 30% Order office supplies from Staples and through -Purchase Orders Process Reimbursements Provide support for meetings & events hosted by chair's office or DoM Central including ordering & coordinating food, booking rooms, coordinating speakers and slides Evaluates, develops and revises administrative systems in order to improve efficiency. Aids faculty affairs manager with Appointment & Promotions for all department faculty Tracks new hires & terminations Responsible for collating and presenting faculty, staff and department statistical data 10% Special Projects : Administrative support for department-wide initiatives including but not limited to Evans Research Days, DEIA Week, M.A.D.E. Staff Development Program, Administrative Coordinator monthly series, Monthly Administrative Director meetings, Department Faculty meetings, etc. Regularly reviews status of project and makes modifications to scheduling, costing, equipment, preparing status reports and documents periodically throughout the project. Special Projects as assigned by the Chair of Medicine, the Vice Chair of Finance & Administration and / or the Associate Administrative Director as needed
3642 Executive Assistant, Boston, MA 6 Months
Sigma Inc is currently looking for an Executive Assistant to work onsite at Boston, MA
Description :
- The Executive Assistant provides executive level support to the Chief, Division of Medicine / Chairman, Dept of Medicine / President of Evans Medical Foundation and coordinates the administrative functions of the Department of Medicine.
- This position will also provide administrative support to the Vice Chair of Finance and Administration and the Vice Chair of Clinical Operations and other executive leadership as needed.
- Typical responsibilities will include managing travel arrangements; coordinating schedules and meetings; coordinating executive correspondence and communications internally and externally; management of department conference rooms and office functions; planning meetings and events; processing reimbursement requests; providing support for presentations and meetings; and administrative support for department-wide initiatives and events.
- The Executive Assistant will aid in new hire efforts by reviewing offer letters, aiding in the faculty appointments & promotions process, maintaining faculty files with relevant HR documentation, and tracking new hires and terminations for all faculty in the Department of Medicine (DOM). The executive assistant will be responsible for collating and presenting faculty, staff, and department statistical data.
- This position will be responsible for additional special projects which will be assigned based on the department need. Responsibilities :
- 60%
Calendar Management :
Provide general office administration / management responsibilities :
[job_alerts.create_a_job]
Executive Assistant • Boston, Massachusetts, United States
[internal_linking.related_jobs]
Looking for someone with C Suite experience.Experience with calendar management, travel planning, customer service.This will be in the office of the president - candidates must be polished.Supports...[show_more]
Executive Assistant, TEAM UP Center Support Services.The TEAM UP Center equips primary care practices to integrate behavioral health services, ensuring all children and youth have access to care.Ou...[show_more]
OpenGov is the leader in AI and ERP solutions for local and state governments in the U.More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov ...[show_more]
Executive Assistant Temp to Perm.Executive Support & Office Management.Schedule all executive meetings and manage the Executive Office meeting room calendar.
Receive, triage, and schedule appointme...[show_more]
A government agency is seeking an administrative professional to manage the Fair Hearing Unit's operations in Boston, MA.
Responsibilities include scheduling hearings, maintaining records, and provi...[show_more]
AmTrust Financial Services is seeking a highly organized and proactive Executive Assistant / Office Manager out of our Boston MA office to provide comprehensive support to two senior leaders : .Execu...[show_more]
Are you highly organized, tech-savvy, and capable of managing complex tasks with precision and attention to detail? Do you thrive in fast-paced environments and enjoy working directly with top lead...[show_more]
Executive Assistant Investment Firm.Salary $85k - $100K + Generous Bonus + Profit Sharing.We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Ass...[show_more]
Location : Cambridge, MA (Hybrid).A minimum of 5 years of experience supporting multiple executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or techn...[show_more]
Executive Assistant to CEO, Reinsurance Firm, Boston, Mass / Local Remote.The CEO of a well- financed reinsurance firm is looking for an exceptional Executive Assistant.
This is a unique opportunity f...[show_more]
Executive Assistant & Office Manager.We are seeking a polished, proactive, and highly organized Executive Assistant & Office Manager to provide executive-level administrative support to the CEO and...[show_more]
A medical device company in Hingham, MA is seeking an Executive Assistant to support the CEO.This role involves managing schedules, external communications, and providing strategic support.Candidat...[show_more]
Executive Assistant To The CEO.GIGABRANDS is actively looking for an Executive Assistant to the CEO with exceptional English and a good command of technology to join our team.Provides high-level ad...[show_more]
Executive Assistant / Board Liaison.For over 30 years, Global Arts Live has been a leading force in bringing exceptional global music and dance to stages across Greater Boston.We aspire to transcend ...[show_more]
We are seeking a highly organized, proactive, and collaborative Executive Assistant to become the operational backbone of our dynamic Office of Culture and Community.
This role blends executive admi...[show_more]
Dec 2025 Eastern Standard Time.Jan 2026 Eastern Standard Time.Reporting to the Dean of the College of Science and Mathematics (CSM), the Executive Assistant to the Dean provides high-level admini...[show_more]
Executive Assistant, Office Of The CEO.At WHOOP, we're on a mission to unlock human performance and healthspan.WHOOP empowers members to perform at a higher level through a deeper understanding of ...[show_more]
Executive Assistant To The CEO.We are a thriving international education firm with expertise in helping international students from 30+ countries make successful transitions to US schools.This is a...[show_more]
Executive Assistant III
Abacus Service Corporation • Boston, MA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant, TEAM UP Center (part time)
BMC Software • Boston, MA, US
[job_card.part_time]
[last_updated.last_updated_variable_days] • [promoted]
Senior Executive Assistant
OpenGov • Boston, MA, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant (Boston)
The Nagler Group • Boston, MA, United States
[job_card.temporary]
[last_updated.last_updated_variable_hours] • [promoted] • [new]
Strategic Executive Assistant to Deputy GC & Fair Hearings
Mass.gov • Boston, MA, US
[job_card.full_time]
[last_updated.last_updated_1_day] • [promoted]
Executive Assistant
AmTrust Financial • Boston, Massachusetts, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
Solar Works Energy • Boston, MA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant to Senior Partners (Boston)
Incendia Partners • Boston, MA, US
[job_card.part_time]
[last_updated.last_updated_variable_days] • [promoted]
US_Executive Assistant III
Staffing • Cambridge, MA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant to CEO
C-Suite Assistants • Boston, MA, US
[job_card.full_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
Osaic • Boston, MA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Senior Executive Assistant to CEO — Brand & Board Liaison
Microbot Medical • Hingham, MA, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
Talent Voyager • Boston, MA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
Global Arts Live • Cambridge, MA, USA
[job_card.full_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_variable_days]
Executive Assistant, Office of Culture & Community
Broad Institute • Cambridge, MA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant to the Dean
InsideHigherEd • Boston, Massachusetts, United States
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant, Office of the CEO
WHOOP • Boston, MA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant to the CEO
ABC Education • Boston, MA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]