Administrative Assistant - Engineering

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you’ll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

Administrative Assistants fulfill a variety of responsibilities and administrative office support functions. This position supports the Engineering team. This position requires attention to detail and the ability to multi-task throughout the day. It requires consistent interaction various management team members, ensuring accuracy in all clerical functions and communication.

Responsibilities of Position:

• Maintain and organize all incoming and outgoing correspondence, inspections, and permits using the Compliance Tracker system
• Submitting regulatory reports to state and federal agencies by required deadlines (e.g., Compost and Tire Reports, Tier 2 SERC Reports, Annual Landfill and Transfer Station Reports, and permit/license renewals)
• Assist with the preparation of internal compliance reports/statistics
• Enter analytical data required for regulatory reporting
• Assist with the Financial Assurance Requirement Process
• Prepare and submit permit applications through regulatory portals (e.g., OEPA STREAMS, MSD,ODA)
• Create and receive purchase orders in SAP and process invoices through Medius
• Set up and manage new vendor accounts for all work groups
• Support apparel ordering for departmental staff
• Assist with the on-boarding process for new department employees
• Assist with reconciling expense reports in Concur
• Perform other duties as assigned to support the department

Skills & Abilities Needed for Position:

• Strong organizational and multitasking abilities to manage multiple projects and deadlines
• Consistently precise and detail-oriented.
• Proficiency in data entry, database management, and business correspondence
• Excellent written and verbal communication skills
• Problem-solving skills and the ability to work independently with minimal supervision
• Proficiency in Microsoft Office Suite, Adobe Pro, and SAP

Experience & Knowledge Needed for Position:

• 3–5 years of administrative/office experience in a fast-paced environment
• Associate’s degree in Office Administration or Paralegal Studies is required
• Equivalent combination of education and relevant work experience may be considered
• Notary Public certification preferred (or ability to obtain is required)

Additional Working Conditions/Aspects:

• Exposure to residential and commercial waste.
• Ability to travel between office, as required.
• Legally eligible to work in the United States.
• Valid driver’s license (if applicable).
• Must successfully complete pre-employment testing.
• Must be able to read and speak the English language.

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke’s policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.