Admin Asst IV

Job Description

Job Description

We are looking for an experienced Administrative Assistant to join our team in Sun Prairie, Wisconsin. This contract position requires a dedicated, detail-oriented individual to manage front desk operations while providing exceptional customer service and administrative support. You will play a key role in maintaining a welcoming environment, supporting office functions, and ensuring compliance with company policies.

Responsibilities :

• Serve as the primary point of contact at the front desk, welcoming visitors and ensuring compliance with physical security protocols.
• Manage meeting room bookings and coordinate catering services based on company needs.
• Respond to inquiries in a timely and attentive manner via the designated inbox.
• Maintain a clean and organized reception area to uphold a high standard of corporate image.
• Assist with onboarding processes, including access card management and basic administrative tasks for new employees.
• Monitor and replenish inventory levels for office supplies, kitchen consumables, and other essentials.
• Liaise with suppliers and contractors to address maintenance and operational requirements.
• Utilize intermediate Excel and PowerPoint skills to support data collection and reporting for departmental metrics.
• Ensure compliance with all legal and regulatory standards related to office operations.
• Report any faults or required repairs promptly to maintain a safe and functional workspace.
• Proven experience in customer service or receptionist roles within a corporate environment.
• Proficiency in Microsoft Excel and PowerPoint for data analysis and reporting.
• Familiarity with physical security protocols and corporate policies.
• Strong organizational skills, including calendar management and scheduling.
• Experience in liaising with suppliers and contractors for office maintenance.
• Knowledge of compliance requirements and regulatory standards.
• Excellent communication and interpersonal skills to provide outstanding visitor support and administrative assistance

If you are interested in this opportunity, give Kara at call at 920-666-6382!