Assistant Controller - Aviation Industry

JetExcellence, LLC (JE) is seeking an Assistant Controller with solid knowledge of all aspects of accounting.

The Assistant Controller supports the Accounting team in managing the daily accounting operations and financial reporting for a growing multi-entity aviation company. This position plays a key role in ensuring accuracy, timeliness, and consistency across all accounting, payroll, and compliance functions; including general ledger management, monthly close, owner billing, payroll support, and internal controls.

The ideal candidate has strong technical accounting skills, experience with multi-entity consolidations, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities:

• General Accounting & Month-End Close
• Assist with monthly and quarterly close processes for multiple entities
• Prepare and review journal entries, account reconciliations, and supporting schedules
• Maintain accuracy of the general ledger across all entities in accordance with GAAP
• Support consolidation of financial statements and intercompany eliminations
• Owner Billing & Revenue
• Prepare and review monthly owner statements for aircraft management clients
• Ensure owner expenses, management fees, and charter revenues are recorded accurately and timely
• Collaborate with operations and accounting staff to verify aircraft cost allocations
  
• Oversee daily AP and AR activity, ensuring proper coding and approval workflows
• Review vendor payments, expense reimbursements, and charter invoices for accuracy
• Support implementation and optimization of automation tools (Bill.com, Fyle, Corpay, etc.)
  
• Assist with semi-monthly and monthly payroll processing for multi-state employees
• Review payroll reports for accuracy of earnings, deductions, and employer taxes
• Coordinate with HR and the Controller to ensure compliance with multi-state tax registrations, SUI/SIT, PFML, and workers compensation requirements
• Maintain payroll journals, accruals, and reconciliations in the general ledger
• Support annual filings (W-2s, 1099s, and 401(k) reporting) and ensure timely submissions
• Maintain internal controls and documentation for audits, tax filings, and financial reporting
• Assist with sales/use tax, FET (Federal Excise Tax), and other aviation-specific filings
• Leverage accounting software (Sage Intacct, QuickBooks, or similar) to improve reporting efficiency
• Assist in system integrations and data migrations as the company grows
• Identify and implement process improvements to increase accuracy and reduce manual effort
  
  

Qualifications:

• Bachelors degree in Accounting or Finance required (CPA or CPA-eligible preferred)
• 4+ years of progressive accounting experience, preferably in aviation, transportation, or multi-entity environments
• Experience with multi-state payroll, payroll tax compliance, and reporting
• Strong understanding of GAAP and internal controls
• Experience with Sage Intacct, QuickBooks Desktop/Online, and BambooHR
• Advanced Excel skills (pivot tables, XLOOKUP, SUMIFS, etc.)
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities
• Proven ability to work independently and collaboratively in a fast-paced setting
  
  

Key Competencies:

• Analytical and detail-oriented mindset
• Strong communication and interpersonal skills
• Ability to prioritize competing deadlines
• Commitment to accuracy, efficiency, and process improvement
• Confidentiality and professionalism
  
  

Benefits:

• Fully paid health, dental and vision insurance for the employee
  Paid Time Off (PTO)
  
• 401k Plan w/Matching

Jet Excellence, LLC is an equal opportunity employer that provides equal employment opportunities (EEO).