Department Administrator

Job Description

Position Overview

Position: Admin, supporting compliance and inspection department

Schedule: Full Time, Monday - Friday 6:30am - 3:30pm

Location: Central San Diego, Kearny Mesa

Duration: Temporary to Permanent opportunity, need someone to start right away!

Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to support a compliance and inspection department. This role is essential in ensuring that all inspection reports and invoices are processed and distributed accurately and efficiently. The ideal candidate will be detail-oriented and thrive in a fast-paced environment, contributing to the overall success of the business. If you have experience supporting a team please apply today!

Responsibilities

• Process inspection invoices by reviewing notes to ensure accuracy scope of work.
• Distribute inspection reports to customers.
• Respond to customer inquiries and update team members when needed.
• Troubleshoot and resolve upload errors, rejections, or discrepancies from compliance platforms.
• Assist team with reporting, reviewing documents, and administrative projects as needed.
• Answer department phones and emails to support customers.

Qualifications

• 3+ years of administrative service experience in office environment.
• Must be proficient in Microsoft Office.
• Ability to thrive in a fast-paced, deadline-driven work environment.
• Possesses strong written and verbal communication skills.
• Ability to execute tasks with a great amount of detail is crucial.
• Organized and capable of prioritizing tasks effectively.

Additional Details

The Administrator will play a critical role in maintaining the efficiency of the inspection and reporting process, ensuring customer satisfaction and compliance with industry standards.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job Reference: JN -022026-414905