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Administrative Coordinator
Administrative CoordinatorImagine Staffing Technology • Baltimore, MD, US
Administrative Coordinator

Administrative Coordinator

Imagine Staffing Technology • Baltimore, MD, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Job Title : Administrative Coordinator

Location : N. Wolfe St. Baltimore, MD 21205

Hire Type : Contingent

Pay Range : $23-$24

Work Model : onsite

Work Shift : Monday - Friday 8 : 30 am – 5 : 00 pm

Recruiter Contact : Sean Craft I sean@marykraft.com I 443-345-3305

Nature & Scope : Positional Overview

We are seeking a detail-oriented and highly organized Administrative Coordinator to provide comprehensive administrative, credentialing, and accreditation support to the Student Health & Wellness – Primary Care (SHWB-PC) team. This position plays a vital role in ensuring compliance with regulatory standards, supporting clinical staff credentialing and licensure, and maintaining smooth day-to-day operations of the department. The ideal candidate will be detail-oriented, organized, and proactive, with the ability to manage multiple priorities in a fast-paced healthcare setting.

Role & Responsibility :

Tasks That Will Lead to Your Success

  • Support new employees onboarding, including credentialing applications in partnership with the JHHS Central Credentialing Office.
  • Ensure compliance with accreditation standards, regulatory requirements, and organizational policies.
  • Monitor credentialing progress to align with anticipated start dates and maintain required documentation.
  • Verify and track state licensure (MD / DC), CDS, and DEA status for clinical providers.
  • Process credentialing changes such as resignations, name changes, and delineation of privileges (DOP) updates.
  • Initiate, renew, and terminate malpractice insurance, e-prescribing tokens, and enrollments in the National Practitioner Data Bank.
  • Maintain accurate credentialing files and monitor licensure / certification expirations for timely renewal.
  • Track staff training compliance in accordance with AAAHC and Hospital / University requirements.
  • Maintain SHWB-PC policy and document databases; act as liaison with AAAHC and coordinate triennial accreditation survey visits.
  • Collaborate with Executive and Quality Improvement (QI) Committees on data collection and analysis.
  • Serve on the Accreditation Committee and CME Committee; manage CME compliance requirements.
  • Serve as administrator for CRISP Health Information Exchange.
  • Prepare travel / expense reimbursements and monitor continuing education funds for SHWB staff.

Administrative Support

  • Manage office supply procurement, inventory, and organization using SAP, Amazon, and Procurement Card systems.
  • Process incoming health forms in collaboration with SHWB-PC staff and Health Compliance Specialist.
  • Monitor and respond to inquiries in the shared group email inbox.
  • Provide front desk support including phones, faxing, scanning, scheduling, and payment posting.
  • Assist with medical records requests and provide administrative support for on-campus vaccine clinics.
  • Maintain updated staff databases, group email lists, phone directories, and shared forms.
  • Support staff with IT troubleshooting and coordinate with JHU IT / Telecom for issue resolution.
  • Contribute to special projects and provide support to the leadership team as assigned.

    • Preferred Qualifications :

  • High School Diploma or GED required; associate or bachelor’s degree preferred. Minimum of 2 years in an administrative support role, preferably in healthcare, credentialing, or compliance. Strong organizational and time management skills with attention to detail.
  • Knowledge of healthcare credentialing and accreditation standards (AAAHC experience a plus).
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and electronic health records (EHR) systems.
  • Ability to communicate effectively, both verbally and in writing.
  • Strong problem-solving skills and ability to work independently or collaboratively in a team.
  • Comfortable handling confidential information with discretion.
  • Familiarity with SAP, procurement systems, and IT troubleshooting is a plus.
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