Admin Assistant

Midland Asphalt Materials Inc. is one of the companies that operates within Barrett Industries Corporation, the Colas USA subsidiary that operates primarily in Maryland, Ohio, Pennsylvania, and New York. Midland provides advanced pavement preservation solutions for our customers’ needs. We strive to provide the traveling public the safest roads while becoming the premier emulsion producer and pavement preservation construction company in the northeast. Midland’s mission has been to strengthen and grow by empowering our people, fostering innovation, and utilizing new technology. To learn more about Midland visit .

Throughout Colas USA, we provide competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, utilizing new technology, and maximizing vertical integration at all levels of the company’s value chain. To learn more about the Colas USA Family of Companies, please visit .

Midland, and the rest of the Colas USA Family of Companies, is part of the Colas Group, the worldwide leader in transportation infrastructure construction and maintenance. For information on our international network visit .

Job Details

Midland Asphalt Materials Inc., a subsidiary of Barrett Industries Corporation, provides advanced pavement preservation solutions for our customers’ needs. We are currently looking for an Administrative Assistant for our Construction Operations team working out of our Bloomsburg, PA office. Under the direction and supervision of the Senior Estimator, this person compiles and records data of construction projects to prepare records and reports on construction progress, consumption of raw material, quality control, contract compliance, and other aspects of construction by performing the following duties below.

Primary Duties

• Compiles and inputs construction production data from such documents as change orders, stone tickets, product specifications, and project production sheets.
• Calculates types and quantities of items materials used in construction jobs.
• Maintains vendor and project databases by communicating with project management, monitoring project progress, comparing to contract terms, and administering contract terms.
• Data Entry in order to prepare statements, receipts, correspondence and anything else as required.
• Answers incoming telephone calls and directing them as necessary
• Manages a file system and maintains contract and project files.
• Responsible for the inventory and ordering of office supplies
• Manages the filing, faxing, copying, mailings etc.
• Assists the Senior Estimator in the securing and preparing of bid and contract documents including subcontract forms, bonds, insurance certificates, pre-construction meetings, project schedule, contractor information sheets, safety documents, testing orders, etc.
• Performs other duties as requested by the Senior Estimator and other members of the Operations team

Experience & Physical Qualifications

• Must have a valid driver’s license and a good driving record
• Proficient in Microsoft Office, especially Excel
• Possess excellent communication and organizational skills
• Must be able to work and thrive in a fast paced environment
• Ability to multi-task and pay attention to details
• Wears and maintains personal protective equipment (PPE) as required
• Frequently required to stand; walk; sit; reach with hands and arms
• Occasional travel with overnight stays away from home may be required

Culture at Midland

Collaborative, inclusive, and engaged team environment

Seek to hire for culture add

Work-life balance is supported

Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the . If you are an individual with a disability and require a reasonable accommodation to:

• to meet the requirements of the role in which you are applying
• complete any part of the application process
• access or use the online application process and need an alternative method for applying