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Executive Administrative Assistant & Office Manager (Miami)
Executive Administrative Assistant & Office Manager (Miami)Terra Energy • Miami, FL, US
Executive Administrative Assistant & Office Manager (Miami)

Executive Administrative Assistant & Office Manager (Miami)

Terra Energy • Miami, FL, US
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  • [job_card.full_time]
  • [job_card.part_time]
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Location : Miami, FL Onsite (Wynwood HQ)

Reports to : President, Terra Energy

Also provides support to : Founder & CEO

About Terra Energy

Terra Energy is the largest residential solar provider in Florida, achieving this position in just 18 months. Were now expanding into Texas and California the three largest and most influential solar markets in the U.S.

Our innovative solar subscription model eliminates upfront costs and long-term contracts, offering homeowners up to 50% savings on energy bills with no maintenance or service burden.

By removing friction from the process, Terra makes clean energy accessible, affordable, and effortless accelerating the transition to a decentralized, sustainable energy future.

The Opportunity

Terra Energys leadership team is expanding quickly, and were looking for an exceptional Executive Administrative Assistant & Office Manager to play a central role in keeping our Miami headquarters organized, efficient, and professional.

This role reports directly to the President and provides day-to-day administrative, scheduling, and organizational support, while also assisting the Founder & CEO as needed.

The ideal candidate is polished, detail-oriented, and proactive someone who thrives in a fast-paced environment and takes pride in helping a high-performing executive team stay focused and effective.

Key Responsibilities

Executive Support

  • Manage the Presidents calendar, meetings, and travel; support scheduling for the Founder & CEO when needed.
  • Coordinate across departments and external partners to prioritize meetings and requests.
  • Prepare agendas, notes, and follow-up materials for leadership meetings.
  • Draft and edit correspondence, presentations, and internal communications.
  • Handle confidential information with discretion and professionalism.

Office Management

  • Oversee day-to-day operations of Terras Wynwood HQ, maintaining a clean, professional, and efficient workspace.
  • Act as the point of contact for building management, vendors, and office services.
  • Manage office supplies, shipments, and team logistics.
  • Coordinate office events, team meetings, and occasional offsites.

    • Administrative Coordination

  • Assist with invoices, expense reports, and light bookkeeping tasks.
  • Maintain digital and physical filing systems and key company documentation.
  • Support onboarding of new hires and coordination between departments.
  • Help prepare materials for leadership presentations and company meetings.

    • Candidate Profile

    Qualifications

  • 47 years of experience as an Executive Assistant, Administrative Coordinator, or Office Manager.
  • Prior experience supporting senior executives; startup or high-growth company experience a plus.
  • Excellent communication skills in English; Spanish a plus.
  • Highly proficient in Google Workspace and Microsoft Office Suite.
  • Based in Miami and able to work onsite full-time at the Wynwood HQ.

    • Attributes

  • Organized & Disciplined : Keeps multiple moving parts running seamlessly.
  • Proactive : Anticipates needs, communicates clearly, and solves problems fast.
  • Trustworthy : Handles sensitive information with integrity and discretion.
  • Polished : Represents leadership with professionalism and warmth.
  • Team-Oriented : Brings positive energy and collaboration to the office every day.

    • Why Join Terra Energy

  • Work directly with the President and support the Founder & CEO of one of Americas fastest-growing clean energy companies.
  • Help shape the operations and culture of our Wynwood HQ.
  • Join a mission-driven team bringing affordable clean energy to every home in America.
  • Competitive compensation, growth potential, and a collaborative, professional environment.
  • A culture grounded in humility, excellence, and disciplined execution.
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