Administrative Assistant IV, Creative Production

Administrative Assistant

Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies. We are looking for an Administrative Assistant to provide full range of administrative support for the EVP including handling phones, calendar, filing, drafting, meeting coordination, travel arrangements and expense reports in a high pressure / busy EVP office.

Responsibilities :

• Provide a bridge for smooth communication between the EVP's office and internal departments, demonstrating leadership, trust and support with senior management team
• Act as key global contact to all filmmakers and their reps, on all projects
• Responsible for calendar management and heavy meeting planning involving frequent changes
• Handle day-to-day telephone communication including rolling high-volume calls with EVP, redirecting calls to appropriate departments and relaying timely messages
• Management of high-volume contacts, including maintaining filmmaker bibles on all projects
• Handle complex travel arrangements including upkeep of frequent flier accounts, car service, flights, and hotels, mostly utilizing online resources and anticipating frequent changes. Make restaurant reservations, and create and provide detailed directions for all travel as needed
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Monitor and order office supplies as needed
• Provide administrative support to the department, as needed, including department group requests for building services, conference rooms, catering, telephone service, hardware and software purchases, new Executive on-boarding, etc.

Qualifications :

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.