Assistant Management Analyst

Description

Salary Range : $95,920 - $116,591 yearly

JOB TYPE : Full time, Monday through Friday

NUMBER OF POSITIONS : 1

CLOSING : Sunday, January 11, 2026

LOCATION : This is an on-site role at our main office in Vacaville, CA. Work-from-home opportunities may be available based on Agency needs but are not guaranteed.

POSITION DESCRIPTION :

Under direct and general supervision, the Assistant Management Analyst performs a wide variety of professional administrative, analytical, technical, and organizational duties to support Agency operations, programs, and services. This role conducts research and data analysis; prepares reports and recommendations; coordinates programs; manages contract administration and procurement; and provides complex administrative support to agency staff.

The position also performs high-level administrative and clerical duties, including preparing correspondence and reports, maintaining records, updating the Agency website, assisting with human resources and risk management functions, supporting Board of Directors meetings, and serving as a liaison between Agency staff, outside agencies, and the public.

This is the entry-level class in the Management Analyst series. Incumbents are expected to learn Agency procedures and gain proficiency over time. As skills develop, assignments become more technically advanced and independent.

Requirements

KEY RESPONSIBILITIES

Administrative & Executive Support

• Provide administrative support to Agency staff, including calendar coordination, meeting arrangements, catering arrangements, and document preparation.
• Prepare, edit, format, and finalize reports, correspondence, agreements, charts, and presentations.
• Maintain records, files, logs, and reference materials in accordance with records management standards.
• Screen calls, visitors, emails, and correspondence, resolving inquiries or routing appropriately.
• Manages and organizes office inventory and supplies.
• Prepare meeting agendas, minutes, and supporting packets; may assist at Board of Directors and committee meetings.
• Coordinate travel arrangements and expense reports; process purchase requisitions.
• Provide exceptional customer service to staff, vendors, and the public.
• Maintain and update the Agency's website.
• Provide notary services (if licensed).

Analytical & Program Administration

Human Resources Support

Risk Management Support

QUALIFICATIONS

Knowledge of :

Ability to :

IDEAL CANDIDATE

The ideal candidate will be :

MINIMUM QUALIFICATIONS

Education

Bachelor's degree from an accredited college or university is required, preferably in public administration, business administration, communications, accounting, information systems, or related field.

Advanced degrees are desirable.

Experience

No prior professional experience is required. Prior administrative experience is preferred.

Any combination of training and experience that provides the required knowledge and skills may be considered.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

FULL JOB DESCRIPTION AVAILABLE AT : https : / / www.scwa2.com / about-us / job-descriptions /