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Office Administrator
Office AdministratorPhoenix Staffing Services • Phoenix, AZ, United States
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Office Administrator

Office Administrator

Phoenix Staffing Services • Phoenix, AZ, United States
[job_card.30_days_ago]
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  • [job_card.full_time]
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Office Administrator

Location: Phoenix, AZ

NucleusTeq is a software services, solutions, and products company enabling Fortune 1000 customers across the USA, Canada, UK, and India to modernize with Data, Cloud, AI/ML, Enterprise Automation, and Digital Engineering. We've delivered sustained hyper-growth and are scaling globally with a sharp focus on measurable customer outcomes.

Job Overview

We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office's smooth functionality.

Key Responsibilities
  • Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
  • Administrative Support to CEO: Schedule meetings, appointments, and travel; handle internal communications and correspondence.
  • Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
  • Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.
  • Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.
  • Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.
  • Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.
  • Event and Meeting Coordination: Organize meetings and internal events, and manage logistics for off-site gatherings.
Qualifications

Proven experience as an Office Administrator, Administrative Assistant, or similar role. Strong organizational and time-management skills, with the ability to multitask effectively. Excellent written and verbal communication skills. Proficiency in office software (e.g., Microsoft Office Suite). Familiarity with budgeting, expense tracking, and record-keeping. Ability to handle sensitive information with discretion. Bachelor's degree required.

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Office Administrator • Phoenix, AZ, United States

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