Administrative Manager

Details

Open Date 03/11/2026

Requisition Number PRN44459B

Job Title Manager, Administrative

Working Title Administrative Manager

Career Progression Track E

Track Level

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 02442 - IVORY INNOVATIONS

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $50,000-$70,000

Close Date 03/18/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

About Ivory Innovations:

Ivory Innovations is both an operating foundation and an academic center based at the University of Utah’s David Eccles School of Business. Our mission is to catalyze high-impact innovations in housing affordability. We bridge research and industry, support and fund breakthrough ideas, engage students nationwide, and directly implement housing solutions through our development work in Utah.

About the Role:

Ivory Innovations is seeking a highly organized, proactive, and detail-oriented Program & Operations Coordinator to support our growing team. This role is ideal for someone who enjoys keeping operations running smoothly, coordinating logistics, and supporting leadership and programs behind the scenes. The position will help manage day-to-day administrative operations while supporting key Ivory Innovations programs, including the Ivory Prize, Hack-A-House, and our student engagement initiatives.

Responsibilities

Key Responsibilities

• Administrative and Team Support

• Coordinate calendars and scheduling for team members, including meetings with partners, judges, speakers, and stakeholders

• Provide administrative support to leadership and staff, including meeting preparation, note-taking, and follow-ups

• Track and coordinate recurring meetings, deadlines, and logistics across team workflows

• Maintain and update contact lists for partners, sponsors, speakers, judges, alumni, and student participants

Program and Student Engagement Support

• Help coordinate logistics for the Ivory Prize, Hack-A-House and other Ivory Innovations programs

• Support student-facing initiatives including the Student Associate program, fellowships, and related engagement activities

• Coordinate onboarding and logistics for student associates and fellows, including scheduling meetings and managing program materials

• Assist with scheduling guest speakers, meetings, and program sessions as needed

Events and Convenings

• Support planning and logistics for small convenings, workshops, and external events hosted by Ivory Innovations

• Coordinate RSVPs, catering, materials, and day-of logistics for program events

• Assist with preparation of materials and logistics for meetings, presentations, and convenings

Office Operations

• Support day-to-day office coordination, including supplies, shared documents, and process upkeep

• Assist with basic administrative processes related to hiring, onboarding, and payroll coordination for student staff

• Support ad hoc projects and team needs as they arise

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

• Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience).

• Four years of progressively more responsible management experience.

• Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors.

• Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.

• Completion of provided supervisory training within one year of employment may be required.

• Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• 2+ years of experience in administrative support, operations, event coordination, nonprofit work, or a related field

• Strong organizational skills with excellent attention to detail

• Clear and professional written and verbal communication skills

• Ability to manage multiple tasks, prioritize effectively, and work independently

• Proficiency with Google Workspace and Microsoft Office

• Experience working in a university, nonprofit, or mission-driven organization preferred

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at:

Online reports may be submitted at oeo.utah.edu

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