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Administrative Assistant (Washington)
Administrative Assistant (Washington)LHH • Washington, DC, United States
Administrative Assistant (Washington)

Administrative Assistant (Washington)

LHH • Washington, DC, United States
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

LHH is currently partnering with a nonprofit trade association in Southwest Washington, DC area to bring on an Administrative Assistant immediately. This is an ongoing temporary opportunity and will pay between $24$28 per hour, depending on experience. Please apply today for more information.

Front Office & Guest Experience

  • Serve as the first point of contact for visitors and staff, fostering a warm, polished, and professional environment.
  • Manage incoming calls via Microsoft Teams and monitor visitor flow, ensuring smooth communication and an excellent first impression.
  • Oversee reception area organization and manage all mail, messenger services, and package logistics.
  • Maintain awareness of the office calendar to support meetings, events, and daily operations seamlessly.

Executive Assistant Duties

  • Provide proactive calendar management, meeting preparation, and scheduling support for the Senior Vice President, Finance & Administration.
  • Coordinate travel arrangements and process expense reports.
  • Support the SVP, Finance & Administration with project coordination and priority tracking as needed.

    • Office & Facilities Coordination

  • Serve as the main point of contact for office supplies and workroom organization, including proactive inventory oversight.
  • Act as the primary liaison for building maintenance and service requests.
  • Manage key fob access through Kastle and maintain the door locking / unlocking schedule.

    • Administrative Team Support (HR & Events / Conference)

  • Assist HR with employee engagement initiatives (e.g., staff birthdays, farewell gifts, recognition activities).
  • Support preparation and logistics for conferences and on-site events, including room set-up, name badges, tent cards, AV coordination, and guest arrival management.
  • Provide flexible, cross-departmental support on ad-hoc projects, as approved by the Senior Vice President, Finance & Administration.
  • Perform other duties as assigned.

    • Qualifications & Experience

  • Minimum of three years of experience in administration, facilities, or operations.
  • Strong organizational skills with the ability to manage multiple priorities effectively.
  • Professional communication and interpersonal skills; able to build positive relationships across the organization.
  • Comfortable using Microsoft Office, Teams, and CRM systems.

    • Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

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