Milestone & Validation Specialist

About The Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 3 5 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data - including unparalleled market research, proven business processes, and proprietary models - to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to "Building What Matters." JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

About the Job.

The Milestone & Validation Specialist will be responsible for assisting the Milestone and Validation Lead in implementing the project plan to ensure it stays within the established milestones, accurately track checklist completion, schedule AHJ and 3rd party inspections. The position will report to the Milestone-Validation Lead.

Essential Functions & Responsibilities

Responsible for Overseas validation of Open space captures, and drone deploy captures

Ensure Open Space captures at all Open Space inspection milestones

Ensure Validation of Opens Space captures for correctly assigned inspection requests before they are sent overseas for review.

Validation of drone deploy captures for completeness to Plan.

Responsible for On-Site Reporting, checklists and tracking

Create critical dimension checklist for each unit type on a project

Create all unit labeling for field use, including QR coding as needed.

Resource tracking data entry and follow up into resource procurement reports

Revise visual communication boards as needed with technical production lead

Coordinate documentation control for the project and file appropriately for Closeout procedures.

Coordinate distribution of 3rd party inspection reports to all parties

Create critical dimension checklist by unit type (doors, window, tubs, island, etc...)

Responsible to Update Constraint logs

Update constraint logs and all interdepartmental reporting requirements for Project Solution Meetings.

Coordinate OAC and PSM meetings

Coordinate Meeting Agendas and Meeting Minutes for OAC and PSM meetings.

Coordinate time, place, persons required.

Responsible to track and complete RFI's

Responsible for Version Control

Maintain version control and distribution of construction documents

Expectations

Act as a representative and advocate of JPI's culture and guiding principles

5 day (Monday-Friday) Physical Co-location

Daily Collaboration

Ability to maintain documentation and site performance tracking

Overseas validation of Open space captures, and drone deploy captures.

Update Constraint logs.

The RT Ops Team provides relevant data and information based on project constraints that impede progress to the construction plan. The Milestone and Validation Specialist updates the constraint log based off of the information provided. The Process involves setting a priority level, critical path impact dates and due dates of descriptive constraints. This informs the project team, stakeholders, and contractors who rely on this log for informed decision-making and effective project management.

Coordinate OAC and PSM meetings

The field teams, commercial team, architects, and contractors will provide agenda items and updates for all required project meetings. Inputs consist of meeting agendas, project progress reports, and participant lists. The Process involves scheduling meetings, facilitating discussions, and accurately documenting key decisions and action items. The Milestone and Validation Specialist is responsible for documenting comprehensive meeting minutes in Procore and follow-up action lists distributed to all participants. Project stakeholders and team members who use this information for effective project collaboration and progress tracking to elevate future concerns / issues that require interdepartmental or consultant coordination.

Track and complete RFI's.

RFI submissions are handled by the Technical Project Lead, who specifies due dates and urgency levels. The MV Specialist then organizes RFI logs according to these urgency levels and due dates, ensuring timely responses in alignment with contractual deadlines. Once an RFI is addressed, the MV Specialist notifies the Technical Project Lead to verify if the response meets their needs. This process enables the Technical Project Lead and Commercial Manager to focus on their daily responsibilities while the MV Specialist diligently monitors RFI timelines

Version Control

Changes to the drawings are issued as an ASI by the Architect / Consultants. When new ASIs are released, the coordinator evaluates the drawings to identify changes using overlays and comprehensive plan reviews. The coordinator then provides a narrative of these changes to the Milestone and Validation Lead and the Commercial Lead. The MV is tasked with uploading the updated drawings to Procore for each new version and are tasked with informing subcontractors. If there are any cost implications, the Commercial Lead manages the change order process with the subcontractors.

Education, Work Experience, & Physical Requirements

Bachelor's degree in related field or equivalent experience.

3-5 years experience in a business or professional setting (inclusive of non-profit or government roles).

Proven experience in an executive support role or similar position.

Excellent organizational and leadership skills.

Strong interpersonal and communication abilities.

Proficiency in using business software and tools, including MS Office and project management applications.

Ability to handle confidential information with discretion.

Why work for us?

We have a 35-year track record of developing multifamily communities with responsibility, accountability, and integrity. Our stated purpose is to :

Transform Building

Enhance Communitas

Improve Lives

JPI has an ambitious and exciting vision for how we will achieve this, which makes for a positive and dynamic work environment, with many opportunities for personal development and growth. As well as our highly competitive offering of compensation and benefits, we are committed to :

Transformative careers in a transformative company

Comprehensive training and development

Promotion from within at all levels of the organization

Borderless Careers, based on performance, potential, and personal ambition

Industry Recognition

NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder

Real Page - Most active multifamily developer in DFW for the past 8 years

Dallas Business Journal Best Places to Work - 2023

Dallas Business Journal - Largest DFW Real Estate Developers - #11

JPI offers associates a comprehensive benefits package with competitive salaries and more, including :

Competitive Bonus Program

4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)

11 Holidays and 8 Early Release Days

Medical, Dental, Vision, and Life Insurance

401(k) with Company Match (Up to 5% Match)

Health Savings Account

Flexible Spending Accounts (Dependent & Medical Reimbursement)

Paid Parental Leave

Paid Volunteer Time

Tuition Assistance

Phone Reimbursement

Associate Referral Bonuses