Administrative Assistant IV

Administrative Support Coordinator

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Location : Strong Memorial Hospital

Job Location : 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : OR Surg Nursing / SMH

Work Shift : UR - Day (United States of America)

Range : UR URG 106 H

Compensation Range : $21.36 - $29.90

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries / hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

Under the direction of the Director of Nursing Perioperative Serivces provides high-level administrative support of a complex and sensitive nature requiring attention to detail and timelines, and ability to work independently with a high degree of efficiency. With minimum direction and considerable latitude for independent judgment; performs routine and non-routine duties for Perioperative Services requiring sensitivity to the needs and concerns inside and outside the department Is responsible for considerable departmental administrative details and duties requiring extensive experience with policies, procedures and practices of the University.

• Proactively and effectively manages the time and calendar of Perioperative Services' leadership. Anticipates the needs of the leadership team.

Schedules meetings and events for the Director of Perioperative Nursing, Assistant Directors and Nurse Managers.

Prepares and tracks Capital paperwork, identifies and addresses invoice discrepancies.

Assists with preparation and orientation of new faculty and staff, including computer and phone set up, building access, keys, etc. as well as acting as the new hire's initial point of contact.

Assists with HR matters, such as, scheduling interviews and maintaining accurate logs of candidates interviewed and hired.

Provides cross-coverage for Sterile Processing administrative assistant, which requires the management of the monthly billing as well as other duties.

Minimum Education & Experience - Associate's degree and 2 years of relevant administrative experience required - Bachelor's degree preferred - Or equivalent combination of education and experience

Knowledge, Skills and Abilities - Ability to maintain confidentiality required - Exceptional organizational, time management and administrative skills required - Strong communication skills, both verbal and written required - Strong technical skills, including a high level of proficiency in Microsoft Office required

Licenses and Certifications

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.