Executive Assistant - Orvis School of Nursing

Executive Assistant to the Dean

The Orvis School of Nursing at the University of Nevada, Reno is recruiting for an experienced and detail-oriented Executive Assistant to the Dean. This position provides high-level administrative, operational, and communications support. This role manages executive scheduling, oversees daily office operations, coordinates faculty affairs processes, and supports college events, projects, and strategic initiatives. The position requires professionalism, judgment, discretion, and the ability to work effectively in a fast-paced academic environment.

Key Responsibilities

• Manage the Dean's calendar, meetings, travel, and high-priority communications.
• Serve as the primary liaison for the Dean's Office, handling sensitive issues, inquiries, and interactions with campus partners, government offices, and external organizations.
• Screen and triage calls, visitors, and urgent matters; resolve issues or determine appropriate escalation.
• Support college operations, including office management, meeting coordination, and procedural documentation.
• Assist with faculty affairs processes such as promotion, tenure, and evaluations; coordinate materials and serve as a key point of contact.
• Coordinate college events, donor communications, and special projects.
• Prepare reports, correspondence, presentations, and other professional documents.
• Maintain records, agreements, contracts, and compliance documentation (e.g., clinical affiliations, State Board of Nursing reports).
• Oversee purchasing card reconciliation, space logistics, equipment management, and other administrative tasks.

Required Qualifications

A valid driver's license is required at the time of appointment and as a condition of continuing employment.

Preferred Qualifications

Candidates with the following experience are encouraged to apply.

Compensation Grade 31

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

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This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.