Executive Administrative Assistant

Make your next move an expert one.

At Colliers its not our success that sets us apart its how we achieve it. Our people are passionate take ownership and always do whats right for our clients people and communities.

Why Colliers

Our enterprising environment needs your expertise to facilitate Colliers continued growth as an industry leader. Our nimble decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

• This position is an onsite role based out of our Royal Oak MI. office

About You :

The Senior Client Services Coordinator will serve as the strategic and tactical support engine behind the Grochowski-Barnas Team at Colliers Detroit playing a key role in operational management executing marketing research client communication and administrative functions. This person will be integral in maintaining operational excellence supporting team growth ensuring flawless execution of client deliverables and driving continued innovation and efficiency in daily brokerage activities.

In this role you will

Lead and manage workflow organization calendar planning and daily task execution.

Anticipate operational needs plan and proactively manage timelines.

Coordinate meetings tours property surveys and transaction timelines.

Maintain and improve systems for lead tracking pipeline organization and deadline management.

Support and participate in client calls offering insights and follow-up support

Execute market research and property data analysis using CoStar MLS and internal tools.

Build prospect databases and manage CRM (Salesforce) inputs and updates.

Identify target accounts verify contact information and generate outreach campaigns.

Monitor and document all leads activities and outcomes for team reporting.

Draft and coordinate newsletters email marketing campaigns and digital collateral.

Prepare tour books property summaries and marketing packages.

Liaise with Colliers Marketing team to design and distribute promotional materials.

Maintain and update property listings on public platforms and internal tools.

Draft initial versions of transaction documents including Letters of Intent (LOIs) Purchase Agreements (PAs) & Lease Proposals

Track the progress of active deals provide timely follow-ups and update deal records.

Assist in the due diligence process and deal close-out coordination.

Act as a liaison between team members clients and internal departments (research marketing accounting).

Manage inbound inquiries and ensure prompt professional response.

What you bring

Bachelors degree in Business Real Estate Marketing or related field preferred.

3 years of relevant experience in real estate marketing or operations.

Strong understanding of commercial real estate concepts and transaction lifecycle preferred.

Proficiency in Microsoft Office Suite Salesforce & Google Workspace.

Experience with CoStar LoopNet and other industry platforms a plus.

#LI-SD1

#LI-Onsite

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race color creed religion national origin ancestry citizenship status age sex or gender (including pregnancy childbirth related medical conditions and lactation) gender identity or gender expression (including transgender status) sexual orientation marital status military service and veteran status disability protected medical condition as defined by applicable state or local law genetic information or any other characteristic protected by applicable federal state or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application pre-employment testing a job interview or to otherwise participate in the hiring process please contact for assistance.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar

Employment Type : Full-Time

Experience : years

Vacancy : 1