Senior Executive Assistant

Overview

An emerging biotechnology company in Waltham is seeking a Senior Executive Assistant to support their CEO. The EA must have excellent written and verbal communication skills, as well as administrative and organizational skills. The main focus is EA support with the opportunity to take on operational / project management type work down the line. They must also have the ability to work independently on projects from start to finish, and be able to work successfully while managing a wide variety of tasks. The ideal candidate for this position enjoys working in a fast-paced environment and is proactive, resourceful, and well-organized.

Responsibilities

• Provide high-level administrative support to the CEO and light support for other executives.
• Proactively manage calendars, being attentive to priorities and optimal use of time.
• Support contract and finance processes.
• Coordinate and arrange all aspects of domestic and international travel.
• Serve as liaison for Board of Directors; establish and maintain excellent working relationships with Board Members and their support staff.
• Schedule on-site and off-site meetings with internal groups and collaborators.
• Manage expense reimbursement requests.
• Assess the importance of requests, help when priorities shift, take detailed notes and be three steps ahead of your team.
• Create and update reports, presentations and spreadsheets using Excel, PowerPoint, Word and Outlook.
• Interact in a professional manner with collaborators and stakeholders.
• Provide back-up coverage to other support staff when needed.

Requirements

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.