Administrative Assistant I

TITLE : Administrative Assistant I

FLSA Status : Exempt

Department : Administration

Reports to : Controller

Union Exempt : Yes

Date Last Reviewed : 07 / 22 / 2024

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

A. POSITION SUMMARY

Under the direct supervision of the Executive Assistant and under general supervision of Department Supervisors performs a variety of administrative and staff support duties for a specified unit / department which require a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors. Refers administrative problems and inquiries to the appropriate department; composes edits and proofreads correspondence and reports and prepares a range of administrative documents.

B. ESSENTAIL DUTIES AND RESPONSIBILITIES

• Coordinates and performs a range of staff and / or operational support activities; serves as a liaison with other operating units in day-to-day administrative activities;
• Provides administrative support in special projects / events such as : all staff meeting holiday party retreats etc.;
• Provides administrative support for the organization such as answering telephones assisting visitors and referring a range of administrative problems and inquiries;
• Schedules and coordinates meetings events interviews appointments and / or other similar activities for supervisors which may include coordinating travel and lodging arrangements;
• Prepares or assists with the entering of data for statistical and narrative reports; performs basic information gathering and data entry as specifically directed and in accordance with pre-established procedures;
• Establishes maintains and updates files databases records and / or other documents; develops and maintains data and performs routine analyses and calculations in the processing;
• Prepares requisition of supplies and / or stock and capital equipment inventories;
• Sorts screens reviews and distributes incoming and outgoing mail;
• Performs miscellaneous job-related duties as assigned;

Requirements

C. MINIMUM EDUCATION AND EXPERIENCE

D. LICENSES / CERTIFICATIONS REQUIRED

E. KNOWLEDGE SKILLS AND ABILITIES REQUIRED

F. Age of Patients Served

None

G. Working Conditions

A person in this position has to be able to prioritize and respond to the diverse demands of the position. There are frequent opportunities to relax from any physical exertion change position in work activities or break from computer application tasks.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full Time

Experience : years

Vacancy : 1