School Coordinator

Job Description

Job Description

School Coordinator

Reports To : Principal / Head of School

Position Type : Full-Time / Salaried

Job Summary :

The School Coordinator plays a key role in ensuring the smooth operation of the school by managing administrative tasks, coordinating programs, supporting communication across departments, and assisting with student and family needs. This role requires strong organizational skills, professionalism, flexibility, and a heart for Christian education.

Primary Responsibilities : Administrative Support

Serve as the central point of contact for day-to-day school operations.

Assist with attendance tracking, daily reports, and school-wide communications.

Manage school records, forms, schedules, and filing systems.

Support the leadership team with administrative tasks, including scheduling meetings, preparing documents, and tracking deadlines.

Program Coordination

Coordinate school-wide events such as assemblies, chapel, testing days, open houses, and family events.

Manage calendar logistics and ensure all materials, staff, and rooms are scheduled appropriately.

Help oversee extracurricular programs, clubs, and enrichment activities.

Communication & Family Relations

Serve as a liaison between parents, students, staff, and administration.

Respond to emails, phone calls, and walk-ins with professionalism and care.

Share updates, notices, and announcements through printed, digital, and online platforms.

Support enrollment and admissions by answering questions and assisting with paperwork.

Student Support

Assist with student supervision during transitions, arrival / dismissal, and lunch / recess.

Help manage daily student logistics including late arrivals, early dismissals, and parent pickups.

Coordinate uniform, supplies, and other resource distribution.

Facility & Resource Management

Ensure classrooms and office areas are supplied and organized.

Submit maintenance or IT requests as needed.

Track school inventory and reorder supplies under direction from leadership.

Data Entry & Recordkeeping

Enter and update student, staff, and program data as needed (e.g., attendance, lunch counts, forms).

Maintain documentation for compliance, safety drills, and inspections.

Assist with end-of-year reports, audits, and accreditation preparation.

Compliance & Safety

Monitor and help maintain campus safety procedures (visitors, drills, check-in / check-out).

Ensure forms and records are in compliance with state and accreditation standards.

Team Support

Collaborate with office staff, teachers, and leadership to complete daily operations.

Provide backup support in the main office and during staff absences.

Uphold the school’s Christian values in all communication and service.

Qualifications :

High School Diploma or GED required; Associate’s or Bachelor’s degree preferred.

Experience in school, office, or program coordination (minimum 2 years preferred).

Strong organizational, communication, and problem-solving skills.

Proficiency in Microsoft Office, Google Workspace, and digital communication tools.

Ability to work in a fast-paced environment and manage multiple tasks.

Commitment to Christian values and the mission of Bethany Christian Academy.

Expectations :

Arrive on time and maintain consistent, professional attendance.

Be proactive, solution-oriented, and supportive of students, staff, and families.

Be flexible and willing to adjust to the needs of the school as they arise.

Maintain confidentiality and discretion at all times.