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Executive Assistant (Entertainment Industry)
Executive Assistant (Entertainment Industry)Keller Executive Search • New York, NY, US
Executive Assistant (Entertainment Industry)

Executive Assistant (Entertainment Industry)

Keller Executive Search • New York, NY, US
[job_card.30_days_ago]
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  • [job_card.full_time]
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Executive Assistant

Our client is a prestigious, family-owned live entertainment company with over a century of excellence in the entertainment sector. Operating historic theatersincluding premier Broadway venuesthis organization produces and presents world-class theatrical productions and concerts while continuously innovating to engage future generations of theatergoers.

We are seeking an exceptional Executive Assistant to provide high-level administrative support to the President / Owner and their family. This role requires a unique blend of executive support, personal assistance, and secretarial expertise delivered with the utmost professionalism and discretion. The ideal candidate is proactive, highly organized, and able to anticipate needs and take action independently in a fast-paced entertainment industry environment.

Executive & Administrative Support :

  • Screen and manage incoming calls; deliver accurate messages
  • Coordinate conference room calendars and executive office meal orders
  • Maintain and update executive contacts and personal donation records
  • Exercise sound judgment in handling confidential information
  • Provide desk coverage for Senior Executive Assistant as needed

Travel & Event Coordination :

  • Organize and schedule travel arrangements for executives
  • Arrange personal reservations and appointments
  • Manage opening night events, invitations, gifts, and event photography
  • Coordinate holiday gift wrapping and delivery
  • Oversee family holiday cards and mailings
  • Coordinate ticketing schedules for special events

    • Family & Household Management :

  • Maintain household calendar of school events and family activities
  • Manage household vendor contacts, board lists, and insurance documentation
  • Organize and submit medical reimbursements
  • Track school payments and donation records
  • Review personal financials and handle errands as needed

    • Additional Duties :

  • Provide office management support- Order stationery and supplies
  • Prioritize projects according to family needs
  • Respond to emails, texts, and calls outside normal business hours when necessary
  • Take immediate, effective action in high-pressure situations
  • Perform additional duties as assigned

    • Work Schedule : Monday Friday, 10 : 00 AM 6 : 00 PM

    Occasional evenings and weekends may be required

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