Purchasing Clerk

Purchasing Clerk

The Purchasing Clerk supports the daily purchasing and receiving operations of the hotel by assisting with ordering, receiving, documentation, inventory control, and vendor coordination. This role ensures that all departmentsespecially Food & Beverage, Culinary, Housekeeping, and Engineeringreceive products timely, accurately, and in compliance with Hyatt standards, brand specifications, and internal controls.

Key Responsibilities

• Assist with processing purchase orders for food, beverage, operating supplies, and capital items in accordance with approved vendor lists and authorization levels.
• Receive, inspect, and verify incoming deliveries for accuracy, quality, quantity, and pricing against purchase orders and invoices.
• Coordinate closely with Culinary, Stewarding, Housekeeping, Engineering, and Receiving to ensure timely delivery and proper storage of goods.
• Maintain accurate purchasing and receiving records, including purchase orders, invoices, packing slips, and credit memos.
• Enter receiving data into purchasing and accounting systems and forward invoices for timely payment processing.
• Monitor inventory levels and assist with stock rotation (FIFO), storage organization, and par level maintenance.
• Communicate discrepancies (shortages, damages, pricing errors) to vendors and Purchasing Manager for resolution.
• Support month-end inventory counts and reconciliation processes.
• Maintain cleanliness and organization of receiving and storage areas in compliance with safety and sanitation standards.
• Ensure compliance with Hyatt purchasing policies, internal controls, and audit requirements.
• Assist with vendor communication, including delivery schedules, product substitutions, and pricing updates.
• Perform other administrative and operational duties as assigned to support purchasing and finance operations.

This is an hourly position with a compensation of $29.53 per hour.

Qualifications

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We Offer Excellent Benefits

Why make a good decision when you can make a Classic one by applying for your next career opportunity with a Grand Hyatt hotel? Grand Hyatt hotels provide superior services and elevated experiences. Looking for a Classic beginning in your next career? Apply today at careers.hyatt.com.