Deputy Elections Administrator

Salary : $3,100.59 - $3,565.68 Biweekly

Location : Georgetown : 301 S / E Inner Loop, TX

Job Type : Full-Time

Job Number : 14.03176

Department : Elections

Opening Date : 11 / 18 / 2025

FLSA : Exempt

JOB SUMMARY

Reporting directly to Elections Administrator, responsible for managing all aspects of the administrative and financial operations of the Williamson County Elections Office. Serves as Elections Administrator in their absence.

EXAMPLES OF WORK PERFORMED

• Manages administrative functions of the department, to include customer service, financial transactions, human resources, purchasing and payroll
• Develops and implements fiscal and administrative goals, policies, and procedures
• Prepares, manages, and oversees the department annual budgets and collaborates with department divisions on budget needs, including county, state and grant funds
• Oversees Open Records Request to ensure responses are in accordance with Public Information Act
• Performs personnel management including hiring, termination, employee recognition, and disciplinary action
• Serves as primary contact for various state and local agencies including collecting information and documents for state, local, and federal audits
• Prepares and delivers presentations on budget, community outreach, and financial data to internal and external entities
• Heads all election department marketing including print and online collateral creation, social media management and content creation, and serves as department website liaison for updates and changes
• Reconciles and approves timesheets for payroll processing
• Prepares and submits agenda items for Commissioners Court, as needed, and makes presentations to Court at direction of Elections Administrator
• Performs purchasing coordination for the department, to include reconciliation / oversight of p-card use, generating purchase requisitions, processing invoices, management of relationships with suppliers, liaison with County A / P and Purchasing departments, and preparation of end-of-fiscal year reporting
• Assists and conducts financial audits of departmental spending and reviews and approves purchasing orders and requests
• Manages accounts payable and receivable for the department by tracking receipts, and treasury deposits, balancing discrepancy resolutions, and managing various spreadsheets and office supply budget and is point of contact for internal county audits
• Serves as department software administration point of contact, and ensures software is consistently utilized, updated, and audited
• Responds to all media request and implements departments media request processes under direction of Elections Administrator
• Develops Central Counting Station plan as required by the Texas Election Code prior to each election
• Reports election results to the Secretary of State for primary and general elections via web portal prescribed by the State
• Performs inventory control and asset management by creating complex inventory logs and reports in order to maintain and identify elections department resources
• Maintains and tracks various financial documents, invoices, logs, and budget information
• Oversees recordkeeping compliance with department, local and State regulations, including archival and document retention policies and procedures
• Provides additional leadership expertise during elections associated with logistical and budgetary concerns
• Serves as a primary contact for the election Judge's hotline and assists with complex issues from elections judges and staff
• Monitors multiple departmental email accounts
• Attends all meetings and trainings, as required
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

PHYSICAL DEMANDS

ENVIRONMENTAL FACTORS

IRREGULAR HOURS

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

PREFERRED QUALIFICATIONS

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below :

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at .

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.

01

Do you possess a Bachelor's degree in Business, Government, or a related field and three (3) years of experience working in an elections department or closely related public sector field to include budget development / financial tracking and personnel management experience OR an equivalent combination of education and experience?

02

Do you possess two (2) or more years of supervisory experience?

03

Do you possess a demonstrated knowledge of election laws and regulations?

04

Do you possess a demonstrated knowledge of election software and Microsoft Office Suite?

05

Do you possess or have the ability to obtain a valid Texas Driver's License within 30 days of hire?

Required Question