Payroll Administrator

Salary: $75,000 - $80,000

POSITION OVERVIEW:

The Payroll Administrator is responsible for managing and processing the company's payroll, ensuring that all employees are paid accurately and on time. This position requires a high level of attention to detail and a thorough understanding of payroll systems, regulations, and compliance requirements. The Payroll Administrator will also handle employee inquiries regarding payroll and related issues, ensuring that all records are maintained properly.

PRINCIPLE RESPONSIBILITIES:

• Process payroll for all employees (salaried, hourly, full-time, part-time) on a weekly basis.
• Ensure accurate calculation of wages, benefits, taxes, and deductions.
• Maintain payroll records and ensure all employee data is up to date.
• Ensure compliance with federal, state, and local payroll regulations.
• Prepare and submit payroll tax filings and reports.
• Process new hires, terminations, salary adjustments, and other payroll-related changes.
• Reconcile payroll-related accounts and resolve discrepancies.
• Respond to payroll inquiries from employees and management.
• Collaborate with HR and Finance to ensure accurate reporting of employee benefits, time-off balances, and deductions.
• Manage year-end processes, including W-2s and 1099s.
• Calculate and submit certified payroll
• Comply with all of the union labor requirements for payroll
• Calculate and remit union fringe benefits
• Collect, verify, and submit health, dental, and vision insurance forms to the administrators
• Provide support needed for annual financial review and ESOP audit
• Provide payroll data for annual workers compensation insurance renewal
• Stay up to date with changes in tax and labor laws affecting payroll.
• Main contact with the 3rd party payroll service provider
• Able to effectively provide payroll data to leadership for management analysis
• Support project managers for project compliance reporting

REQUIRED SKILLS:

• Strong knowledge of payroll regulations and tax compliance.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication skills to interact effectively with employees and management.
• Knowledge of benefits administration and related payroll deductions.
• Strong knowledge of union payroll requirements

EDUCATION/EXPERIENCE:

• Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience).
• 4+ years of payroll administration experience, preferably in a mid-sized or large organization.
• Proficiency with payroll software (e.g., ADP, Paycom, or similar systems), proficiency with Paylocity is a plus.
• Certified Payroll Professional (CPP) or similar certification is a plus.