Accountant / Purchasing Specialist

We are a growing retail showroom specializing in high-quality home-finishing products, including tile, flooring, cabinetry, countertops, lighting, hardware, and more. We collaborate with homeowners, designers, and contractors to create beautiful spaces. We are seeking a motivated, detail-oriented Purchasing Agent / Administrative Assistant to support purchasing, inventory coordination, and administrative operations.

Experience in the construction, home-finish, interior design, or building materials industry is strongly preferred.

Position Summary

This role focuses on purchasing, vendor coordination, inventory management, A/P, A/R, reconciliations, and accounting support within a showroom environment. The ideal candidate is highly organized, detail-driven, and experienced with Excel, data entry, and internal systems. This position plays a key role in maintaining accurate vendor information, product data, inventory records, and supporting accounting-related processes.

Key Responsibilities

Purchasing (A/P), A/R, Vendor & Inventory Coordination

• Assist with purchasing showroom materials, stock items, and customer orders
• Create, process, and track purchase orders from placement through delivery
• Maintain vendor spreadsheets, pricing lists, and product catalogs
• Communicate with vendors regarding pricing, availability, lead times, and order status
• Import new products into the POS system and update existing product data
• Maintain accurate inventory records within the POS system
• Monitor inventory levels of showroom samples, stock items, and supplies; recommend reorders as needed
• Coordinate returns, replacements, damaged goods claims, and warranty issues
• Review product specifications and verify accuracy of order details prior to placement
• Maintain purchasing documentation, order history, and inventory records
• Work closely with sales, warehouse, and accounting teams to ensure materials arrive on schedule and records are accurate

Accounting Support

• Support daily office operations and administrative functions
• Receive, track, and log deliveries related to purchasing and inventory
• Accounts Payable
• Accounts Receivable
• Order reconciliation
• Prepare reports, spreadsheets, and internal documentation
• Assist with general administrative and accounting-related tasks as needed

Qualifications

• Prior experience in purchasing, inventory coordination, retail showroom operations, or related industries preferred
• Previous accounting experience preferred (AP/AR support, invoice matching, or general bookkeeping exposure)
• Strong proficiency in Microsoft Excel required (spreadsheets, data entry, organization)
• Excellent data entry skills with a high level of accuracy and attention to detail
• Experience maintaining vendor lists, pricing, and product data
• Familiarity with POS systems and inventory management software
• Inventory maintenance experience is a strong plus
• Ability to manage multiple tasks in a fast-paced environment
• Professional demeanor with strong communication and organizational skills
• Ability to learn product lines, specifications, and vendor processes quickly
• Dependable, self-motivated, and team-oriented