Marketing Data Coordinator or Senior Coordinator

Marketing Data Coordinator/Sr. Coordinator

Incisive. Inclusive. Invested. We're Axinn.

Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.

Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.

At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients.

The Marketing Data Coordinator/Sr. Coordinator is a member of Axinn's Marketing and Business Development team and supports the accuracy, consistency, and usability of the Firm's client relationship management (CRM) system. This role focuses on CRM data cleanup, standardization, and ongoing maintenance to support marketing and business development initiatives, including events, pitches, outreach, reporting, and strategic goals. The role also assists with related data and marketing operations projects as needed, such as the coordination of data for the Firm's representative experience database.

Duties and Responsibilities

• Support the overall quality and usability of the firm's CRM system by maintaining accurate, complete, and consistently formatted contact and company records
• Perform ongoing data hygiene activities, including identifying duplicates, resolving inconsistencies, standardizing key fields, and supporting periodic data refresh initiatives
• Partner with Marketing and Business Development colleagues to promote shared ownership of CRM data quality and reinforce consistent data entry and maintenance practices
• Serve as a primary point of contact within the Marketing and Business Development team for CRM-related data questions, cleanup requests, and general support
• Assist with list-building, segmentation, and CRM-based reporting to support campaigns, events, outreach initiatives, and pitch efforts
• Contribute to the development and maintenance of CRM data standards, documentation, and guidance materials to support Firmwide consistency
• Help monitor general CRM data quality trends and identify opportunities for process improvements that enhance long-term data reliability
• Participate in broader CRM and marketing operations initiatives, including data imports, reconciliations, workflow enhancements, and coordination with IT or vendors as needed
• Provide additional support for related data coordination projects as needed, including assisting with experience database coordination and other Marketing and Business Development initiatives
• Other duties as assigned

Education, Experience, and Skills:

• 2+ years of experience working with CRM systems, marketing data, database administration, or related roles (law firm experience a plus)
• Experience supporting data quality, cleanup, and standardization initiatives
• Strong attention to detail and commitment to confidentiality and high-quality work
• Excellent interpersonal and communication skills, both verbal and written, with the ability to build strong working relationships and provide responsive internal client service to attorneys and professional staff
• Effective time management skills, with the ability to manage multiple priorities and meet deadlines
• Strong computer skills, including proficiency in Google Workspace and MS Excel (pivot tables, XLOOKUP/VLOOKUP, filters, conditional formatting)
• Experience with Nexl or similar CRM platforms (InterAction, Salesforce, HubSpot, Dynamics) a plus
• Self-motivated with strong critical thinking and problem-solving skills, and the ability to work independently while collaborating effectively with a team
• Ability to leverage and integrate AI solutions in a creative and knowledgeable manner to improve workflows, data quality, and internal efficiency

Benefits

At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:

• Competitive starting pay and annual discretionary bonus and raise eligibility
• Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
• Comprehensive medical, dental, and vision insurance options
• Flexible spending and health savings accounts (medical plan dependent)
• Firm paid comprehensive Employee Assistance Program (EAP)
• Student loan refinancing discounts
• Lifestyle reimbursement program
• Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)

Position Details

This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent's experience, with a targeted hiring range of $35.00 $46.00 hourly (the upper range reserved for highly qualified applicants). This position is currently available in our CT and NY office location.

Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond.