Core Administrative Services Manager

Overview

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.

Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.

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Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.

Job Description:
The Core Administrative Services Manager is responsible for managing office services and the delivery of facilities and administrative support to leaders, client service teams, and stakeholders across multiple locations. Works closely to manage administrative processes, optimize service delivery and facilities functions and collaborate with building management and vendors.

Responsibilities

• Facilities Management- Maintain records and contracts (inclusive to Vendors). Build and maintain effective relationships with building management, maintenance companies and any other related vendors. Report, coordinate and monitor maintenance requests and ensure building safety by posting proper notices, training building occupants, and conducting emergency drills
  
• General Administrative duties- Performs various office functions such as invoice coding, expense approvals, accounts payable approvals, office supplies acquisition, business cards, billing and collections, plan, select and coordinate vendor services - copiers, couriers, catering, data entry, office set up, shredding, etc. Coordinate (i.e., catering, office supplies, communicating, budgeting, evaluating, etc.)
  Assist Managing Partner with projects as assigned; implement best practices and/or other initiatives
  
• Assist all New Hires and ensuring all pre-hire items have been coordinated (assigned cubical and or offices space, name badges, building access, etc.) along with conducting any other related orientations or information.
  
• Ensure new associates are properly trained and oriented to their position duties; Facilitate staff development as well as provide training and learning experiences to current associates. Evaluate the performance by setting goals and monitor performance; coach, mentor and provide on-going feedback to staff; assist in effectively exiting staff. Ensuring appropriate staff levels--back-up support, cross-training
  
• Provide office communications and assist in coordinating firm related office functions
  

Qualifications

• Associate's degree required, Bachelor's degree preferred
• 5 to 8 years of related work experience required
• Proficiency in Microsoft Office suite
• Possess extensive knowledge of office operations
• Ability to work overtime and weekends as needed
• Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
• Excellent written and verbal communication skills
• Excellent customer service and client focused skills
• Excellent organizational skills and ability to manage through competing priorities
• Ability to work independently or as part of a team and the capacity to appropriately interact with all levels of firm management.
• Familiarity with a variety of the administrative concepts, practices, and procedures that are used in an accounting/consulting environment
• Ability to demonstrate excellent team skills and positive attitude; actively facilitate effective team building
• Strong supervisory skills and ability to leverage administrative staff appropriately based on skill set and needs