Marketing Specialist

Marketing Specialist

We are looking for a self-sufficient, resourceful Marketing Specialist who thrives in a fast-paced environment and can take initiative. This role is critical in supporting and driving internal communications, managing special projects, and producing high-quality proposals and marketing collateral. The ideal candidate is highly organized, proactive, and able to identify what needs to be done and execute it effectively. Experience in the construction industry is a plus.

Key Responsibilities

• Internal & External Communications:
• Develop and manage marketing content, newsletters, and press releases with minimal oversight.
• Maintain and update corporate branding across digital and print assets.
• Manage the company's SharePoint intranet and ensure information is up to date and engaging.
• Business Development & Proposal Support:
• Support the development of proposals, pre-qualifications, and marketing materials.
• Maintain a proposal calendar and ensure deadlines are met without reminders.
• Keep a content database (resumes, projects, etc) up to date.
• Marketing Collateral & Design:
• Create, update, and manage brochures, presentations, and advertising materials proactively.
• Independently design and order branded materials and maintain inventory.
• Take initiative in creating new, engaging graphics and marketing content to support business goals.
• Social Media & Digital Presence:
• Independently manage and grow social media accounts with creative, on-brand content.
• Keep the company website updated and optimized without needing oversight.
• Develop holiday messages and digital marketing campaigns based on company needs.
• Special Events & Projects:
• Actively coordinate and document company events when necessary.
• Support corporate initiatives, culture-building programs, and key business meetings.
• Support employee recognition programs, client gifts, and branding initiatives.

What We're Looking For:

• A self-starter who can see what needs to be done and take action.
• Strong problem-solving skills and the ability to work independently while keeping stakeholders informed.
• Ability to manage multiple projects efficiently without constant follow-ups.
• Excellent communication skills and confidence in representing the brand.
• Strong attention to detail and a commitment to high-quality work.

Required Qualifications

• Bachelor's degree or equivalent experience in Marketing, Communications, or a related field.
• 3-5 years of marketing experience, preferably in the construction, architecture, or engineering industry.
• Highly proficient in Microsoft Office 365 (O365), SharePoint, and Adobe Creative Suite (Illustrator, InDesign, Photoshop, Acrobat).
• Experience with proposal writing and business development support.
• Strong graphic design and content creation skills.
• Ability to work with minimal supervision and take initiative on projects.

Preferred Qualifications

• APMP certification (or willingness to obtain).
• Familiarity with GovTribe, SAM.gov, or similar solicitation tools.
• Experience with a CRM, WordPress, Sharepoint Websites.

Salary & Compensation

Salary is commensurate with experience, range is $60-72k. This position is expected to work in our Lombard office. Standard hours are Mon-Thurs 9hr days, and Fri 4hr day. Work from Home on Friday is standard. Professional flexibility is offered for work-from-home to handle personal one-off situations as needed. We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees:

• Medical Insurance: Choice of two PPO plans or a High Deductible Health Plan (HDHP) with HSA contributions by the company (up to $750 for individuals, $1,000 for families). Depending on the plan, the company pays up to 80% of insurance costs.
• Dental & Vision Insurance: Competitive coverage, including preventive, basic, and major dental services and discounted vision care.
• Flexible Spending Accounts (FSA): Options for medical and dependent care expenses.
• 401(k) Retirement Plan: Company match up to 4% + 50% on the next 1% with immediate vesting.
• Life & AD&D Insurance: Employer-paid Basic Life Insurance (1x salary, up to $100K) with options for additional voluntary coverage.
• Short & Long-Term Disability: Employer-paid short-term and long-term disability coverage.
• Additional Voluntary Benefits: Hospital Indemnity, Accident Insurance, Critical Illness Coverage, Identity Theft Protection, Legal assistance, and Pet Insurance.
• Employee Assistance Program (EAP): Free, confidential support for mental health, financial, and legal matters.
• Time Off: Competitive paid time off, which includes 136 PTO hours (vaca and sick, 80hrs can carry into the next year), 4 Volunteer hours, 75 Holiday hours (which can be spread over 12 business days with optional flex schedules for long holiday weekends).