Estimating Administrative Coordinator

Estimating Administrative Coordinator

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Provide administrative and clerical support to the estimating department, including correspondence, calendar management, and file organization.
• Coordinate bid preparation and submission, ensuring accuracy and timeliness.
• Communicate with vendors and subcontractors to solicit and track pricing, compiling quotes for cost analysis.
• Maintain organized digital and physical filing systems for estimating records (e.g., MS Teams, Miro).
• Monitor project schedules and deadlines to ensure timely completion of estimating activities.
• Research and compile project-related data such as material costs, labor rates, and customer requirements.
• Act as a liaison between the estimating team and other departments (project management, finance) for smooth information flow.
• Schedule and support meetings, site visits, and conference calls, including agenda preparation and minute-taking.

Education and / or Experience :

Job Knowledge, Skills and Abilities :

Company Commitments / Benefits :

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job involves prolonged periods of sitting at a desk, performing tasks at a computer. There is constant use of hands and fingers for typing, writing, handling documents, and using other office equipment. Some occasional, light physical activity may be needed, such as : standing and walking, occasionally lifting and / or moving up to 25 pounds, though typical items are lighter (e.g., boxes of paper or files).

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works daily in a climate-controlled business office. The environment generally has a moderate noise level consistent with a standard office. While the job is mostly office-based you may occasionally walk to manufacturing floor and / or warehouse.

ARCH Global Precision is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Precision are employed on an at-will basis.