Accounts Receivable Specialist

Job Summary

The Accounts Receivable Specialist is responsible for managing the accounts receivable function for a manufacturing company in a fully on-site role. This position ensures accurate billing, timely collections, and proper cash application while supporting financial reporting and maintaining strong customer relationships.

Key Responsibilities

• Generate and process customer invoices accurately and timely based on shipping documents, sales orders, and contracts.
• Apply customer payments (ACH, wire, checks, credit cards) and post cash receipts to the general ledger.
• Monitor accounts receivable aging reports and follow up on past-due balances to ensure timely collections.
• Communicate with customers regarding billing questions, payment status, and account discrepancies.
• Research and resolve invoice discrepancies, short payments, and chargebacks.
• Maintain accurate customer account records and documentation.
• Process credit memos, adjustments, and refunds in accordance with company policies.
• Reconcile accounts receivable subledger to the general ledger.
• Support month-end close activities related to accounts receivable.
• Prepare AR reports and provide updates to accounting and leadership teams.
• Ensure compliance with internal controls, accounting policies, and company procedures.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting or related field preferred.
• 2+ years of accounts receivable experience, preferably in manufacturing or distribution.
• Experience with ERP or accounting systems (e.g., SAP, Oracle, NetSuite, QuickBooks, or similar).
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail, organization, and time management skills.
• Effective written and verbal communication skills.
• Ability to work efficiently in a fast-paced, on-site manufacturing environment.

Preferred Skills

• Experience working with high-volume invoicing and collections.
• Familiarity with sales orders, shipping documents, and manufacturing billing processes.
• Experience with credit and collections policies.

Pay Range

• $22 - $26 based on experience

Work Environment

• Fully on-site position located at the manufacturing facility or corporate office.
• Collaborative, deadline-driven accounting environment supporting production and sales operations.