Property Administrator

Property Administrator

Our client is seeking a Property Administrator to support their property management team in Dallas, TX. This seasoned team oversees a portfolio of industrial real estate assets.

Location : Irving, TX

Compensation : $65,000 + 5% bonus | 100% paid health ins | 50% match up to first 10% 401K plus 5% profit sharing to 401K

Schedule : 100% On-Site M-F 8-5

Core Responsibilities

• Front Office / Guest Services : Serve as the on-site representative, greeting all guests and managing routine office functions, including answering phones, ordering supplies, and handling mail.
• Administrative & File Management : Create, maintain, and update tenant lease files, vendor contracts, property files, and online ID Plans. Prepare and send welcome letters, renewal packages, and property manuals / handbooks.
• Tenant Relations & Service : Maintain the tenant contact directory, HVAC compliance tracking, tenant portal, and tenant billback. Manage and track all tenant service calls and inquiries. Coordinate tenant relations activities (newsletters, anniversary cards) and assist with event planning.
• Accounting & Financial Support : Assist with rent collection, run weekly A / R reports, track delinquencies, and distribute default notices. Prepare monthly rent increase correspondence. Monitor utility accounts : handle transfers for new / terminating tenants, track meters, and prepare monthly bill backs. Support accounts payable : review, code, and distribute invoices daily; create billing invoices; research invoices; and verify payments. Set up new vendors with the accounting department.
• Compliance & Reporting : Monitor MyCOI Tenant and Vendor Insurance Compliance, notify parties of outstanding requirements, and update corporate on status. Update and distribute tenant stacking plans monthly.
• Broker & Asset Support : Assist Brokers and Asset Manager with leasing / marketing materials (flyers / boards). Track acquisition / development meeting notes. Provide lease documents and floorplans as needed.

Qualifications