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Event Coordinator
Event CoordinatorFontainebleau Development • Aventura, FL
Event Coordinator

Event Coordinator

Fontainebleau Development • Aventura, FL
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Description

Scope of Position

The Event Coordinator primary responsibility is to assist the Events and Catering Managers in all aspects of events including but not limited to greeting/meeting prospects, scheduling property tours, processing event orders and all other event related issues.


Position Requirements

  • Professional demeanor appropriate for a luxury environment.
  • Prior experience in Event Management at a luxury property preferred.
  • Knowledge of CI-TY preferred.
  • Proven organizational, interpersonal and communication skills.
  • Knowledge of catering and events market is a plus.
  • Detailed oriented, quality focused and resourceful with excellent verbal and written communication skills.
  • Effective planning and organizational skills to implement multiple projects and meet deadlines.
  • Ability to effectively deal with internal and external clients.


Responsibilities

  • Provide assistance to Catering and/or Event Managers (2–3) where necessary, reporting directly to these individuals.
  • Respond to guest inquiries and requests and resolve issues in a timely, friendly, and efficient manner
  • Schedule appointments and meet/greet prospects.
  • Assist Managers with correspondence as required.
  • Respond to the needs of clients and customers in a timely manner.
  • Process proposals, contracts, event orders, and mailings etc.
  • Adheres to all standards, policies, and procedures.
  • Support daily distribution of Event Orders, reader boards and change logs.
  • Communicate with third party vendors.
  • Performs other duties assigned by management.


Education

  • High School diploma or GED; minimal experience in the event management or related professional area.

OR

  • 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.


Skills and Abilities

  • Effectively adjust to changes in work tasks or environment.
  • Develop and sustain productive customer relationships; actively seeking information to understand and address customers’ needs.
  • Develop creative ideas about products and services.
  • Identify and understand concerns and opportunities, using effective approaches for choosing a course of action or developing solutions.
  • Experience using computers and software programs such as Microsoft Office (Word, Excel, and Outlook).


Physical Requirements

  • Able to work in a fast-paced environment.
  • On a continuous basis, sit at a desk for long periods of time in front of a computer screen.
  • Intermittently twist to reach equipment or supplies surrounding desk.
  • Use telephone and computer keyboard daily.
  • Occasionally lift and carry items weighing up to 50 pounds
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