Recruiting Coordinator

Recruiting Coordinator

San Francisco | Work Directly with CEO & Founding Team | OpenAI for Physics | 5 Days Onsite

Location : Onsite in San Francisco

Compensation : Competitive Salary + Equity

Who We Are

UniversalAGI is building OpenAI for Physics. We're an AI startup based in San Francisco backed by Elad Gil (#1 Solo VC), Eric Schmidt (former Google CEO), Prith Banerjee (ANSYS CTO), Ion Stoica (Databricks Founder), and other world-class investors. We're building foundation AI models for physics that enable end-to-end industrial automation from initial design through optimization, validation, and production.

We're assembling a high-velocity team of relentless researchers and engineers who will define the next generation of AI for industrial engineering. If you're organized, detail-oriented, and excited about supporting a world-class recruiting function at a fast-growing startup, we want to hear from you.

About the Role

As our Recruiting Coordinator, you'll be the operational backbone of our talent acquisition efforts, ensuring every candidate has an exceptional experience from first contact through offer. You'll keep our hiring machine running smoothly by owning scheduling, coordination, and candidate communications while our technical sourcers and hiring managers focus on evaluation and closing.

This is an ideal role for a recent graduate who's highly organized, thrives in fast-paced environments, and wants to learn the fundamentals of recruiting at a hypergrowth AI startup. You'll gain exposure to how world-class technical teams are built while developing skills that translate across recruiting, operations, and people functions.

What You'll Do

• Own interview scheduling end-to-end : Coordinate complex, multi-round interviews across busy calendars for candidates, interviewers, and CEO, often across time zones and with tight turnarounds
• Deliver an exceptional candidate experience : Serve as the primary point of contact for candidates throughout the process, ensuring timely communication, clear expectations, and a professional, welcoming experience
• Manage logistics : Prepare interview materials, coordinate travel arrangements when needed, greet onsite candidates, and handle any day-of logistics
• Maintain our systems : Keep our ATS (applicant tracking system) accurate and up-to-date, track candidate status, and ensure no one falls through the cracks
• Support recruiting operations : Help with job postings, generate pipeline reports, assist with offer letter preparation, and support onboarding coordination for new hires
• Identify process improvements : Spot inefficiencies and suggest ways to make our recruiting coordination faster and smoother as we scale
• Partner across the team : Work closely with our Technical Sourcer, hiring managers, and leadership to keep everyone aligned and informed

Qualifications

Bonus Qualifications

Cultural Fit

What We Offer

How We're Different

"The credit belongs to the man who is actually in the arena, whose face is marred by dust and sweat and blood; who strives valiantly; who errs, who comes short again and again... who at the best knows in the end the triumph of high achievement, and who at the worst, if he fails, at least fails while daring greatly." - Teddy Roosevelt

We believe in being "in the arena." We are builders, problem solvers, and risk-takers who show up every day ready to put in the work. If you're ready to launch your career at a company building the future of physics simulation, we'd love to hear from you.