Office ManagerTypeface • Palo Alto, CA, US
[error_messages.no_longer_accepting]
Office Manager
Typeface • Palo Alto, CA, US
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Partner with IT to coordinate laptop shipments, in-office equipment setup, and badging / building access. Set up desks, welcome kits, and ensure workspace readiness for onsite new hires. Maintain the onboarding calendar and coordinate with People Ops to ensure all pre-start requirements are completed before Day 1. Coordinate with IT to manage equipment returns for departing employees, including laptops, monitors, and peripherals, and facilitate return shipping for remote or other office location. Coordinate group travel logistics for company-wide onsite events, cross-office gatherings, and office-driven offsites (g. Palo Alto / Bellevue onsite weeks, etc). Partner with EAs, who will manage executive-specific travel. Manage group hotel bookings, vendor negotiations, and travel communications. Partner with Finance to monitor budgets and ensure cost-effective planning. Serve as the cross-functional logistics liaison to support seamless company or office-wide in-person gatherings. 5+ years of experience in workplace operations, office management, facilities, or employee experience roles. Experience managing multi-office operations and / or scaling workplace programs. Proven success with vendor management, space planning, and event operations. Strong project management skills; able to manage multiple priorities in a fast-moving environment. Excellent written and verbal communication skills. Ability to work onsite 3 days per week (or as business needs require) in Palo Alto. Occasional travel to the Bellevue office may be required. Competitive compensation including salary, equity, and 401(k) Full medical, dental, and vision insurance for you and your family HSA and FSA options to support your financial wellness Flexible time off including parental leave Well-being programs resources to support your mental and physical health Daily lunch & snacks Mentorship & impact work closely with top AI leaders on products that ship Build something big Be part of a fast-growing startup defining a new category : marketing orchestration powered by Agentic AI. Your work will matter Trusted by Fortune 100 companies, our platform delivers 10x content velocity and 90% faster campaigns. A+ team Collaborate with veterans from Adobe, Microsoft, Google, and top AI companies. Backed by the best GV, Salesforce Ventures, Microsoft, Lightspeed, Madrona and Menlo ($165M raised). Recognized for innovation TIME Best Inventions, Fast Company Next Big Thing in Tech, Gartner Cool Vendor, Adweek AI Company of the Year, LinkedIn Top Startup, Webby Award (AI Work & Productivity).
Office Manager
We help the world's biggest brands move from brief to fully personalized campaigns in days, not months. Founded by Abhay Parasnis and backed by Microsoft, GV, Salesforce, Lightspeed, Madrona and Menlo, we're building category-defining technology at the intersection of creativity and AI with real impact. Join us to help shape the future of enterprise marketing.
What You'll Do
We are seeking an experienced and proactive Office Manager to oversee day-to-day operations in our Palo Alto office. This role is central to ensuring our workplace is welcoming, efficient, and aligned with our culture. You will manage local office operations, partner closely with the People, IT, and Finance teams, and support cross-office coordination with our Palo Alto, CA and Bellevue, WA locations.
This position plays a critical role in office operations, onboarding and off-boarding logistics, facilities oversight, workplace experience, and office-wide event logistics.
How You'll Make Impact
Office Operations & Facilities Management
- Oversee day-to-day office operations for Palo Alto and Bellevue, including supplies, snacks, equipment, vendor coordination, and general workplace upkeep.
- Act as the primary point of contact for property management, maintenance providers, cleaners, and facilities.
- Coordinate office maintenance, repairs, and all facilities-related requests.
- Lead space planning and seat-allocation strategy in partnership with IT and People Operations.
- Support all onsite onboarding logistics, including desk setup, building access, badge activation, and welcome kits.
- Track and process quarterly parking reimbursements.
- Own ordering and distribution of company swag and branded items.
- Ensure health, safety, and compliance standards are maintained across both locations.
- Lead onsite engagement programming : team events, celebrations, milestone recognitions, happy hours, and culture-building activities.
Onboarding & Offboarding Logistics
Team Travel & Logistics
What You'll Bring
Base Salary The salary range for this role is $100,000-$130,000. Actual compensation may vary based on level, experience, and skillset as assessed in the interview process.
Benefits
Equality Opportunity Statement
We welcome and encourage applicants from all backgrounds. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, medical condition, veteran status, or any other legally protected status. We comply with applicable laws in every jurisdiction where we operate.
Why You'll Love Working Here
[job_alerts.create_a_job]
Office Manager • Palo Alto, CA, US
[internal_linking.similar_jobs]
A company is looking for an Office Manager to join their team in Dubai.Key Responsibilities Coordinate general maintenance and restocking of office supplies Manage warehouse, inventory, equipmen...[show_more]
In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently.
Your responsibilities will include scheduling meetings, p...[show_more]
Floor Coverings International is the #1 mobile flooring company in North America.With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get p...[show_more]
Direct the overall activities of the office to continually serve the customers within our target market in an extraordinary manner so that our brand name and reputation will flourish.Build and lead...[show_more]
SERVPRO of Palo Alto is hiring an.You will oversee all accounting functions, administrative activities, and ensure customer satisfaction.
Assist in hiring office personnel and ensure employment best...[show_more]
NorthStar Memorial Group is seeking a Cemetery & Funeral Home Office Manager at Chapel of the Chimes in Hayward CA.With a collaborative team structure each management team member has the chance...[show_more]
ICE Consulting is a leading Managed IT Services provider dedicated to delivering excellence in IT solutions for small to medium-sized enterprises.
Established in 1997, we pride ourselves on our dyna...[show_more]
Job Opening : Office Manager —.AI-native EDA startup transforming how semiconductor chips are designed and verified.Our mission is to empower chip designers and verification engineers with LLM...[show_more]
Hybrid in Mountain View, CA or Austin, TX (2-3 Days in office).Active CPA license, must have 5-8+ Years of Public Accounting Experience / Family Office Experience, 1-2+ Years of Tax Management Experi...[show_more]
Herrera and Sons Inc & Herrera and Sons Two Inc.This position oversees all aspects of financial management including bookkeeping, payroll, cash flow, and reporting.
Day-to-Day Financial Managem...[show_more]
Prosperity7 Ventures, a global early-stage venture capital firm, is seeking a resourceful, detail-oriented Office Manager to oversee day-to-day operations and ensure a seamless experience for our i...[show_more]
At Rocketship Public Schools, we believe in the infinite possibility of human potential.We believe that every student deserves the right to dream, to discover, and to develop their unique potential...[show_more]
Administrative assistant / officer position available for Business Development.Full time with Medical Insurance and part-time available.
New graduate or experienced candidate, he / she can take respon...[show_more]
Founded in 1956, the Jacuzzi® Brand has grown to become the modern-day Jacuzzi Group, the premier manufacturer of functional products for the home and outdoor space found in more than 60 countr...[show_more]
HR function by keeping personnel records up to date, arranging interviews and so on.[show_more]
At Cadence we hire and develop leaders and innovators who want to make an impact on the world of technology.Cadence is seeking a highly organized execution-driven.
This role is responsible for desig...[show_more]
Are you a master of multitasking, a culture champion, and a behind-the-scenes powerhouse? Velo3D is seeking an Executive Assistant / Office Manager who brings energy, precision, and heart to everyt...[show_more]
As the oldest medical school in the western United States, the Stanford School of Medicine is devoted to training tomorrow's leading physicians and scientists, conducting leading-edge biomedical re...[show_more]
Office Manager
VirtualVocations • Fremont, California, United States
[job_card.full_time]
[last_updated.last_updated_variable_hours] • [promoted] • [new]
Salon Admin Sales Manager
blowology dry bar • Castro Valley, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Office Manager
Floor Coverings International of Santa Clara • Santa Clara, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Office Manager
Merry Maids • Sunnyvale, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Office / Billing Manager
SERVPRO of Palo Alto • Milpitas, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Cemetery & Funeral Home Office Manager
Northstar Memorial Group • Hayward, California, USA
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Office Manager / Executive Assistant
ICE Consulting • Milpitas, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Office Manager ChipStack.ai (San Jose Office)
ChipStack • San Jose, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Tax Manager (Family Office)
CyberCoders • Mountain View, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_hours] • [promoted] • [new]
Office manager
Mountain View Radiator • Mountain View, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Office Manager (1822) - Temporary
Aramco Services Company • Palo Alto, CA, US
[job_card.full_time] +1
[last_updated.last_updated_variable_days] • [promoted]
Office Manager
Rocketship Public Schools • San Jose, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Office Manager - Earn Up to $37 / hr
TradeJobsWorkforce • 95128 San Jose, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Office Manager (Business Administration Manager)
Jacuzzi Group • San Jose, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Office Manager
TradeJobsWorkForce • 95154 San Jose, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Program Management Office Lead
Cadence Systems • San Jose, California, USA
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant / Office Manager
Velo3D • Fremont, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Financial Manager Deans Office (Remote)
Stanford • Stanford, CA, US
[filters.remote]
[job_card.full_time]
[last_updated.last_updated_1_day] • [promoted]