Contracts Administrative Assistant – Health Care Agency

Description

Under general supervision provides staff administrative services to departmental management. The Administrative Assistant classifications are characterized by their responsibility to departmental management for the provision of a variety of staff administrative services.

The ideal candidate for this Administrative Assistant position is a detail-oriented proactive professional with strong knowledge of contract drafting management and compliance as well as research methods analytical processes and report writing. They are well-versed in federal state and local laws regulations policies and trends related to contracts in a health care environment and are capable of drafting and executing a wide variety of contract documentsincluding terms and conditions equipment supplies and services. This candidate skillfully researches prepares and edits technical reports and correspondence including drafting letters for the Board of Supervisors and manages the workflow process through final agreement approval and execution. They are able to prepare contract documents for review manage contracting processes compile and analyze financial narrative and statistical information and provide accurate relevant information to support decision-making. With strong critical-thinking skills they actively listen to Health Care Agency (HCA) stakeholders to ensure contracting needs are met in a timely and creative manner. They communicate effectively both orally and in writing prepare clear and comprehensive administrative and technical reports and maintain effective working relationships with colleagues partners and stakeholders.

APPROXIMATE SALARIES

Administrative Assistant III : $2623.55 - $3679.46 Biweekly

Administrative Assistant IV : $2884.23 - $4045.25 Biweekly

EDUCATIONAL / BILINGUAL INCENTIVE : Incumbents may be eligible for educational incentive of 2.5% 3.5% or 5% based on completion of an Associates Bachelors or Masters degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.

DEPARTMENT / AGENCY : Health Care Agency Administration

Administrative Assistant III / IV are represented by the Services Employees International Union (SEIU) and are not eligible for overtime compensation.

The eligible list established from this recruitment may be used to fill current andfuture Regular (including Temporary and Fixed-term) Intermittent and Extra Helpvacancies for this position only which is a Regular position.

TENTATIVE SCHEDULE

OPENING DATE : 12 / 24 / 25

CLOSING DATE : 1 / 9 / 26 at 5 : 00 p.m.

Examples Of Duties

Duties may include but are not limited to the following :

• Performs the drafting and execution of a wide variety of contract documents including terms and conditions for HCA equipment supplies and services to ensure compliance with County polices local state and federal statutes and guidelines and governing regulatory bodies;
• Researches prepares and edits reports and correspondence regarding technical contract issues including preparing letters to be presented to the Board of Supervisors and manages the workflow process through the final approval and execution of agreements;
• Researches and compiles relevant information and applies that knowledge to appropriately execute contract documents;
• Consults with County administrators and legal counsel regarding the legal interpretation of laws and regulations related to procurement and / or contract terms and conditions;
• Assists agency stakeholders in determining the best methods for contract execution which may include contract negotiations or preparing fair market value assessments;
• Assists with and / or develops reviews and revises a wide variety of policies and procedures related to contract activities within HCA to ensure operational efficiency and cost effectiveness;
• Performs administrative support functions and services with that of other divisions and programs outside agencies and vendors;
• Represents the department in management program and personnel matters;
• Manages plans organizes and directs complex activities for the department and recommends enhancements to the decision support processes; and
• Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION TRAINING and EXPERIENCE :

Considerable education and / or experience background which would provide the required knowledge skills and abilities (KSAs). The required KSAs can typically be demonstrated by :

Administrative Assistant III - possession of an Associate Degree in a related field and three (3) years of related experience.

Administrative Assistant IV - possession of an Associate Degree in a related field and three (4) years of related experience.

Additional related experience can be substituted for the education requirement on a year for year basis.

Knowledge Skills and Abilities :

Working knowledge of :

Skill in :

Ability to :

Recruitment Process

FINAL FILING DATE : Applications must be received by County of Ventura Human Resources Health Care Agency in Ventura California no later than 5 : 00 p.m. on Friday January 9 2026 .

To apply on-line please refer to our website at If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources- Health Care Agency 646 County Square Drive Ventura CA 93003.

LATERAL TRANSFER OPTION : If presently permanently employed in another merit or civil service public agency / entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please click here for additional information.

Note to Applicants : It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and / or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however it / they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE Qualifying : All applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION Qualifying : All applications will be reviewed to determine whether the stated requirements are met. Those individuals meeting the stated requirements will be invited to the written examination.

TRAINING & EXPERIENCE EVALUATION : i

A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated a T&E applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored / ranked in relation to one another; consequently when the pool of candidates is exceptionally strong many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

ORAL EXAMINATION - 100% : A job-related oral examination may be conducted to evaluate and compare participating examinees knowledge skills and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

NOTE : The selection process may consist of an Oral Exam which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E) contingent upon the size and quality of the candidate a typical T&E your training and experience are evaluated in relation to the background experience and factors identified for successful job performance during a job analysis. For this reason it is recommended that your application materials clearly show your relevant background and specialized knowledge skills and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence using proper grammar and complete sentences to showcase your writing skills. Responses such as See Resume or Refer to Resume are not acceptable and may disqualify an applicant from further evaluation.

If there are three (3) or fewer qualified applicants an Oral Examination will not be conducted. Instead a score of seventy percent (70%) will be assigned to each application and each applicant will be placed on the eligible list.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION : A thorough pre-employment post offer background investigation which may include inquiry into past employment education and driving record may be required for this position.

For further information about this recruitment please contact Nathan Wood by e-mail at or by telephone at .

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.

Required Experience :

Junior IC

Key Skills

Corrosion Inspection,Apache Tomcat,Apparel,Gallery,Infection Control

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 68212 - 105176