Research Administrator III

Job Description:

Post-award functions, to include: Review grant and contract award terms and conditions to
determine budgetary requirements, restrictions, invoicing schedules, and other details. Coordinate with
Contracts & Grants and other central university offices for proper processing and acceptance of awards.
Award set-up in UFIRST and award modifications, assistance with completion of progress reports and
preparation of comprehensive reports for all extramural funding in the Department to be provided to PI’s
and department management committee.

Assists with submission of faculty assignment reports as well as time and effort reporting for faculty
and staff each semester. Manages key personnel commitments within the commitment module

Assists in the preparation of annual operating budget request (i.e., salary sources, expenses funded
from extramural sources). Prepares special cost and/or budgetary reports as requested.

Oversee the financial management of complex grants and contracts, ensuring expenses are
allowable, allocable, reasonable, and consistent with sponsor regulations. Coordinates with Pathology
Fiscal group to ensure that purchases are appropriately processed and charged to the correct accounts.
Assures that grants have funds in the appropriate category and process budget transfers as needed.
Analyze project expenses, develop cost projections, and provide financial tracking to ensure fiscal
control. Regularly monitor expenditures to identify potential budget overruns or savings. Address and
correct errors in fund management, ensuring compliance with sponsor financial guidelines. Assist in
preparing for internal and external audits of sponsored projects, ensuring accurate and complete
documentation.

Prepare and submit financial reports to sponsors and PIs. Ensure timely invoicing and collection of
revenue, accurately presenting invoices to sponsors. Assists with project no-cost extensions and close
outs including preparation of letters and documents. Responds to requests for information from DSP and
C&G personnel and prepares reports as required for all PIs.

Enters payroll distributions for the department. Ensures that personnel appointments are made
according to grant and departmental operating budgets. Processes retroactive payroll corrections,
initiates cross college and prior year payroll updates and requests journal cost transfers to correct payroll
that does not get corrected through the retro process. Responds to questions regarding personnel
appointments on grants.

Back up for pre-award functions, to include: inputting proposals into UFIRST and myUFL

Expected Salary: Commensurate with education and experience Required Qualifications: Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience Preferred: Prior UF Grant’s management experience. UFIRST and myUFL experience.