Grant and Contract Specialist

Grant And Contract Specialist

The Grant and Contract Specialist is responsible for providing the Northwest Division with support to grant and contract management and compliance to ensure our portfolio of projects is effectively implemented, monitored, and measured in accordance with funder regulations and requirements.

This role will assist in the ongoing development and rollout of systems and procedures to ensure effective grant and contract administration and compliance, monitoring, implementation, reporting, and close out under guidance of the Assistant Divisional Social Services Director. They will serve as a resource to grant-funded programs for fiscal compliance matters as well as programmatic standards and best practices.

This position must expedite the processing and review and approval of, all government and corporate grant and contract agreements for social service programming and assist with but not limited to applications, reimbursement requests, and reports (financial, statistical, progress, etc.) through the necessary approval levels at the local, divisional, and territorial level, as appropriate, and evaluate these documents for applicability and appropriateness, ensuring that contractual content meets The Salvation Army (TSA) requirements and protocols.

In partnership with Divisional Finance, monitor spend down for all awarded grants and contracts and ensure that reports are supported by the books and records of the organization. Conduct periodic project audits and advise the Senior Contract Compliance Specialist, leadership, and program staff on critical grant management issues and areas of opportunity.

Essential duties and responsibilities include :

• Maintaining a positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors.
• Supporting the mission of The Salvation Army by treating every donor, contact, and colleague with respect and dignity, and without discrimination of any kind.
• Leading the maintenance of an online contract database and Schedule of Federal Awards to ensure compliance with Federal and other regulations.
• Working with units to review viability of funding opportunities and support in the completion of proposals including written materials and budget development as appropriate.
• Supporting the standardization of Divisional operating policies and development of Operating Policies Manual to ensure Corps are compliant with Title 2 Code of Federal Regulations (CFR) 200 Grant Administration and Salvation Army National Social Services Standards.
• Providing training to ensure knowledge of grant and contract requirements and policies and procedures.
• Monitoring and coordinating the lifecycle of grants within a Divisional framework for managing reporting and compliance through local unit Contract Administration Teams and facilitating transparency and proactive management of approved budget, contract terms, performance outcomes, and other legal or regulatory requirements.
• Staying appraised of Federal and State funding trends to maintain compliance across programs with various funding sources and identify new funding opportunities to improve the financial standing of and expand existing programs or develop new programs.
• Supporting Medicaid billing with data entry, administering internal databases, and running reports for accounting team.
• Performing internal quality assurance for Medicaid funded files by running accuracy reports and reviewing case files.
• Supporting the NW Division with statistics by running reports from HMIS that include data accuracy, clients served, program outcomes, etc.
• Participating in ongoing program evaluation and monitoring based on corps risk assessments to improve grant compliance, program outcomes, and the quality of supportive services provided.
• Preparing timely reports for review of contract activity on a monthly, quarterly, and annual basis.
• Providing assistance to units within the division.
• Making periodic site visits and other meetings as necessary to support assigned units (this will require occasional driving to various division locations).
• Providing office support to other members of the department in a team environment.
• Maintaining a familiarity with duties of other team members to assist when needed.
• Helping with management development, service training, program goals, and outreach efforts of institutional / community services.
• Acting as Divisional representative of the Director when needed and appropriate.
• Performing all other work-related duties as assigned.

Education and work experience required :

Knowledge, skills, and abilities required :

Software-related skills :

Physical requirements :

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

Working conditions :

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomfort associated without noise, dust, dirt, and similar.

Work schedule / location :

Monday through Friday / in-person at Northwest Division headquarters in Seattle, WA, with opportunity to work remotely on a part-time basis.

The Salvation Army reserves the right to reassign, review the job, or to require that different or additional tasks be performed based on the organizations need or when circumstances change.

The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law. Such equal opportunity for employment will apply to recruitment and hiring, training, promotion, salaries and other compensation, transfers and layoffs or termination.

A generous benefits package is included with full-time positions : paid holidays, vacation time, sick time, and medical, vision, and dental insurances.